Ariel Glaser Pediatric AIDS Healthcare Initiative (AGPAHI)

 VACANCY ANNOUNCEMENT

The Ariel Glaser Pediatric AIDS Healthcare Initiative (AGPAHI), an affiliate of Elizabeth Glaser Pediatric AIDS Organization (EGPAF) is Tanzanian led and managed national organization focusing largely on HIV and AIDS and other related health programs. AGPAHI implements all its programs in collaboration with Tanzania Government Entities through the Ministry of Health, Community Development, Gender, Elderly and Children (MoHCDGEC) and President’s Office – Regional Administration and Local Government (PO RALG) and other stakeholders. AGPAHI supports the provision of high-quality HIV and other health services and ensures that efforts are well-integrated into existing regional and district health systems.

AGPAHI is implementing various projects that are highly demanding and thus the organization is looking for a motivated, result driven, qualified and competent staff to fill the following positions.

Job Title: Communication and Advocacy Manager

Reports to: Executive Director

Location: Dar es Salaam

Position Overview:

The Communication and Advocacy Manager provides is responsible for communication and advocacy initiatives that build awareness to drive our mission as well as publicity and visibility of the program. She/he will provide strategic communication to support AGPAHI’s programmatic work and elevate the importance and availability of services to prevent and treat pediatric AIDS as well as provide advocacy leadership towards identifying and addressing key obstacles in driving programmatic success. The manager will also be responsible for managing the organizational image and branding.

Principal Functions:

A. Planning and execution of communication and advocacy outcomes

1. Develop and implement the Organization’s communication and advocacy strategy.

2. Provides leadership in increasing the visibility of Organization’s work towards elimination of pediatric AIDS, prevention and treatment services through various communication channels.

3. Provides guidance towards participation of influential leaders including policy makers to understand about Organization’s mission and vision and take part in advocacy and awareness raising programs.

B. Lead the organization documentation and media relations

4. Documentation of Organization’s work through various communication channels in Tanzania.

C. Strategic coordination and support for advocacy and communications for project teams

5. Collaborate with technical team in organizing for mass campaigns and awareness raising programs in respective districts/regions.

6. Provides leadership in increasing public awareness and education on HIV/AIDS through workshops and all communication channels as outlines in the communication strategy.

7. Provides guidance on coordination of Organization’s engagement in public forums, exhibitions and conferences.

D. Stakeholder engagement and partnership building

8. Oversee and coordinate affiliation activities with sister Organization (EGPAF) as a liaison staff.

Education, Experience and Desirable Skills

1. Holder of an advanced degree in Mass Communications, Journalism or Social Sciences from a recognized institution.

2. Possession of a degree in Law is an added advantage.

3. At least 4 years with relevant working experience in a recognized organization.

4. Demonstrable experience in working in a team and managing people.

5. Experience in HIV &AIDS Communication and Advocacy programs in Tanzania is crucial.

6. Must be visionary, proactive and forward looking.

7. Must be energetic, independent and be able to deliver timely under demanding situation.

8. Must be innovative and self-motivated.

9. Excellent journalistic verbal and written skills and ability to write simply for diverse audiences.

10. Excellent management and diplomatic skills.

11. Knowledge of existing in country key players of HIV & AIDS related networks.

12. Experience in working with NGOs.

13. Ability to frequently travel to the field.

14. Proficiency in spoken and written English with excellent writing skills.

15. Experience in print and electronic media

 16. Excellent interpersonal skills and high levels of self-motivation, integrity and professionalism.

17. Good computer skills in Word, Excel and PowerPoint.

18. Experience of working with a wide range of stakeholders, with proven ability to provide support to communication and advocacy initiatives.

Job Title: Senior Program Officer – Strategic Information (04)

Immediate Supervisor: Regional Program coordinator

Technical Supervisor: Strategic Information Manager

Location: Mwanza, Shinyanga, Mara, and Simiyu

Position Overview:

The Senior Program Officer Strategic Information (SPO-SI) will work as a key member of AGPAHI Technical team and is responsible for overall regional coordination of Quality Improvement; monitoring and evaluation activities at AGPAHI supported regions. SPO SI will work in close collaboration with other technical team members to ensure that the data management system captures all regional data relevant for the monitoring and reporting of AGPAHI programs and to monitor regional QI initiatives for program improvement. The SPO SI will supervise regional Program Officers M&E, Data Management Officers and Program Officers Quality Improvement.

Principal Functions:

Coordinate Monitoring of all program activities that fall under the Regional office

 Tracking of all program activities on daily basis to make sure that all SI program staff adhere to work plan in collaboration with RPC

 Participate in Routine data collection both quantitative and qualitative for continuous program monitoring in collaboration with QI Program Officers, RCH program officers and Clinical Services Program Officers.

 Provision of routine monthly program performance updates on key indicators toward the set targets for AGPAHI management and sub grantees in collaboration with Program Officers

 Tracking of all SI program activities in the field office and recording ensuring that they are within the time frame and in line with the program goals and objectives

Coordinate capacity building activities to sub grantees staffs as well as AGPAHI staffs at the Regional office on Monitoring and evaluation, Data management and Quality improvement

 To train (on job and formal training) data clerks and other health care workers on health facility data management and Quality Improvement principles

 Provide technical support to health facility and AGPAHI staff on M&E skills, strengthen and encourage the data use for decision making process.

 Provide technical support to health facility and AGPAHI staff on initiating and monitoring of QI initiatives within the region

Coordinate Report collection, compilation, and submission to AGPAHI HQ, donors and other stakeholders;

 Support the sub-grantees and sites in collaboration with M&E officers, Data Management Officers and Program Officers, Clinical Services to make sure that all quarterly NACP report are submitted to DACC, RACC and MoHSW (NACP) in time and complete.

 Make sure that all program quarterly reports (C&T, PMTCT, TB/HIV, Lab, PITC, supply chain and others) are reported in time and in a required quality in collaboration with PO CS, PO LAB, POCL and other staff.

 Work closely and provide technical support to DMO in all matters concerning data management at AGPAHI, sub grantees and site level.

Reviewing of all reporting tool used by AGPAHI or its sub grantees where necessary

 Critically review of data collection tools used at AGPAHI health facilities as required or where necessary.

 Support or provide advice in improving these tools

 Streamline the process of data collection to simplify and fasten the production of reports.

Evaluation and use of data of the program at field office to inform management of proper decision making process:

 Work with technical staff in setting, monitoring and achieving program goals and targets

 Play as key person in preparing and providing constructive performance based feedback to staffs at AGPAHI, sub grantees, sites and other stakeholders.

 Reports on quarterly basis the program implementation achievements, challenges and reasons faced implementation of program activities and advised way forward. This should be qualitative way.

 Reports on quarterly basis the outcome/effect/impact of using data through standardized template and best practice identified in different sub grantees and sites.

Assist in operation research activities in the organization:

 Work closely with technical staff to support research and targeted evaluations; through involvement in proposal development, developing tools for research and research techniques.

 Involve in report writing and dissemination of research results (through abstract submission in different conferences) after conducting the research.

Coordinate overall Quality Improvement activities at Regional office:

 Work closely with technical staff to support quality improvement activities;

 Perform QI performance measurement to all sites with QI project when time is due.

 QI Capacity building to site staffs through trainings, coaching and mentorships

 Coordinate implementation of QI activities according the work plan in the region.

 Monthly and Quarterly report to SIM QI on performed activities, challenges and lesson learnt concerning QI.

 Undertake any other duties as assigned by the SIM/RPC

Meeting and workshop to represent AGPAHI

 Participate actively in internal or external meetings concerning M&E, QI and other project activities as delegated by the SIM/RPC.

Education, Experience and Desirable Skills

 A university degree, or higher in any of the following areas: clinical medicine, Computer Science/ Information Technology, Statistics, Epidemiology with strong experience on Program Monitoring, Evaluation and Continuous Quality Improvement.

 Knowledge and experience with HIV and AIDS care and treatment Programs in Tanzania..

 Knowledge and experience with PEPFAR M&E reporting system and MoHCGEC HIV and AIDS Quality Improvement Programing.

 Proven ability to manage data and familiarity with statistical analysis packages

 Experience in writing of guidelines, best-practice documents, abstracts, proposals and reports will be an added advantage.

 Experience in the development of quality improvement tools and systems in HIV-related activities is an advantage

 Experience in public health program staff coordination and management) will be an advantage

Position: Program Officer, Pharmaceutical Management and Supply Chain

Technical Supervisor: Program Coordinator, Pharmaceutical Management and Supply Chain

Location: Mwanza

Position Overview:

The goal of the pharmaceutical management and supply chain portfolio is to ensure that supported facilities in the regions offer quality pharmaceutical services and support HIV/AIDS commodities management to ensure quality care for beneficiaries.

The position will have direct and indirect working relationship with the AGPAHI technical team, Ministry of Health, Community Development, Gender, Elderly and Children (MoHCDGEC), Medical Stores Department (MSD), National AIDS Control Program (NACP), USAID/CDC, Regional and Districts Health Management teams, hospitals and health centers offering ART services in the regions mentioned above.

Essential Functions:

 Coordinate AGPAHI responsibility in the supported regions ensuring the distributed HIV/AIDS, Family Planning and TB commodities reach to the beneficiaries.

 Mentoring AGPAHI supported facilities staff on good pharmacy practice, clients’ adherence to medication, good dispensing practices, pharmacovigilance and rational drug use.

 Collaborate with Regional and Council Health Management Teams in making sure regions and councils are performing well in supply chain area including implementation

of supply chain best practices and solutions.

 Coordinate technical assistance and support to the health facilities on proper documentation of logistics information in the LMIS tools, forecasting, ordering, tracking inventories, and monitoring HIV/AIDS, Family Planning and TB commodities consumptions and stock positions.

 Collaborate with strategic information department at AGPAHI on collection, analysis and transmit data and information related to HIV/AIDS, Family Planning and TB commodities.

 Maintain a strong and integrated HIV/AIDS, Family Planning and TB commodities supply system with facilities overall pharmaceutical management systems.

 Maintain documentation of monthly and quarterly reports of all implemented supply chain interventions and decision making processes related to the position.

 Support, guide, and serve as a technical resource or participate in direct technical work for implementing supply chain improvement strategies and management approaches in the supported regions.

 Proactively identify opportunities to document and share processes, successes and lessons learned during the implementation of activities.

 Conduct supply chain trainings, on-the-job training and mentoring as needed.

 Perform other duties as may be assigned by the supervisor and/or other team members.

Qualification and Experience:

 Bachelor of Pharmacy from authorized institutions and being registered by Pharmacy Council with at least 3 years of experience in public health programs or relevant supply chain fields.

 Formal training in Pharmaceutical management and supply chain will be an added advantage

 Experience using computer applications including word processing, spreadsheets, Power point presentations and other software related to information systems is required.

 NGO experience especially USG funded projects will be an added advantage.

 Ability to travel out of the duty station to support technical supply chain activities in the supported facilities.

Knowledge/Skills:

 Thorough knowledge of national laws and regulations governing pharmacy services and operations.

 A proven ability to work as a part of a team but be self-managing of own time and results, and to be a proactive and clear communicator.

 Strong preference for a candidate able to work with diverse teams and is a team player, can take initiative, be flexible, adaptable, creative, and demonstrates technical leadership.

 Excellent oral and written communication presentation.

 Organizational skills for both analytical and problem solving.

HOW TO APPLY. Interested candidates should submit a cover letter quoting the title of the position, a CV and the Names and contact information of three referees (at least two of which

must be professional) before the closure of business on Friday 25th May 2018 to the Human Resources and Administration Manager, Ariel Glaser Pediatric AIDS Healthcare Initiative (AGPAHI) Plot 372, House No. 7 Chole Road (Near Coco Beach) P.O. Box 38252 Dar es Salaam or by e-mail to recruitment@agpahi.or.tz Please quote the title of the position applied for in the e-mail subject line or on the application envelope.

AGPAHI is an equal opportunity employer. Only shortlisted candidates will be contacted.