Ariel Glaser Pediatric AIDS Healthcare Initiative (AGPAHI)

 VACANCY ANNOUNCEMENT – VARIOUS POSITIONS

The Ariel Glaser Pediatric AIDS Healthcare Initiative (AGPAHI), an affiliate of Elizabeth Glaser Pediatric AIDS Organization (EGPAF) is Tanzanian led and managed national organization focusing largely on HIV and AIDS and other related health programs. AGPAHI implements all its programs in collaboration with Tanzania Government Entities through the Ministry of Health, Community Development, Gender, Elderly and Children (MoHCDGEC) and President’s Office – Regional Administration and Local Government (PO RALG) and other stakeholders. AGPAHI supports the provision of high-quality HIV and other health services and ensures that efforts are well-integrated into existing regional and district health systems.

AGPAHI is implementing various projects that are highly demanding and thus the organization is looking for a motivated, result driven, qualified and competent people to fill various positions as per the AGPAHI organogram

Position Title: PROGRAM OFFICER, GENDER BASED VIOLENCE (GBV)

Reports to: REPRODUCTIVE CHILD HEALTH MANAGER

Work Location: MWANZA

Position Overview:

Program Officer, GBV will work as a key member of AGPAHI’s Technical team, under the leadership of the RCH Manager. The SPO, GBV will work in close collaboration with program officers reproductive and child health services/ clinical services (PO RCH/CS) and will work in close collaboration with other staff members to ensure that all GBV activities that need to be performed in AGPAHI’s programs which fall under the Zonal office (including reporting of the technical managers) are executed with required standard.

Job Responsibilities:

 Work closely with the RCH manager and Regional teams to jointly implement the GBV work plan.

 To oversee effective implementation, provide strategic direction technical oversight, and ensure appropriate support for the development and implementation of all GBV program activities.

 Enhance the skills of AGPAHI staff related to Gender Based Violence prevention and response, mainly strengthening Gender Based Violence case management and serving as technical resources for service providers in the field following standard protocols.

 Build the capacity of staff to offer appropriate referral and support to individuals and communities at risk / survivors of Gender Based Violence services using standardized resources.

 Develop and strengthen referral systems both within AGPAHI supported facilities as well referrals of GBV survivors from facilities to social and legal aid support.

2

 Monitor the quality of the Gender Based Violence services on a regular basis, identify gaps and propose adjustments, in collaboration with the other AGPAHI program staff.

 Work closely with the MOHCDGEC, other GBV implementing partners and other key stakeholders to support implementation of the MOHCDGEC GBV strategies;

 To build working relationship and provide technical support to Regional and Council Health Management Teams (RHMT and CHMTs) in planning, coordination and supervision of GBV activities in their regions/ councils.

 To support R/CHMT to organize and facilitate training of health care providers on GBV and to build capacity of the health facility staffs to ensure the necessary equipment and supplies including GBV forensic kits are available.

 To coordinate and support the MOHCDGEC to supervise and mentor health care workers at AGPAHI supported sites implementing GBV activities.

 To support R/CHMT to build the capacity of service providers in documentation, data collection and analysis;

 Participate actively in GBV TWG meetings and forums.

Reflective practice and organizational learning

 Document lessons learnt and provide inputs into the way forward/best practices for project implementation

 Assist in the dissemination of lessons learnt and better practices from the GBV activities

 Performs other related duties as assigned by the supervisor.

QUALIFICATIONS, EXPERIENCE & SKILLS REQUIRED:

 Degree in medical related field preferably BSc Nursing Officer/Higher diploma nursing/clinical medicine.

 Post graduate training in public health is an advantage

 Practical experience (minimum 3 years) in implementing RCH/GBV and in HIV/AIDS programs in Tanzania.

 At least three years professional experience in HIV program management.

 Experience in establishing and sustaining working relationships with the Government Ministry of Health, R/CHMT

 Demonstrated experience in organizing and facilitating training in GBV, HIV and AIDS prevention, care and treatment areas.

 Significant and up to date knowledge of the current GBV , HTC guidelines, standards, tools and best practices

 Friendly disposition and strong interpersonal skills;

 Strong initiative, independence, creativity, and sound judgment;

 Service oriented and flexible with excellent communication and organizational skills.

 Must be a team player with a high level of commitment, able to manage multiple high priority tasks at a go.

 Excellent report writing and analytical skills.

 Flexible to travel >50%

 Proficiency in Microsoft applications including Word, Excel, Power Point etc;

3

Position title: SENIOR FINANCE OFFICER

Reporting to: FINANCE MANAGER

Duty station: DAR ES SALAAM

Purpose of the post/Overall Responsibility:

To strengthen AGPAHI’s Finance department by providing best practice accounting functions and administrative support

KEY DUTIES AND RESPONSIBILITIES:

a. QuickBooks:

Daily administration and maintenance of the organization’s Financial Accounting System, the QuickBooks. This includes:

 Review & analysis of posted records into the system as well as month end closing.

 Generating reports on an ad hoc basis

 As needed, prepare departmental spending summaries based on QuickBooks data.

 Assist on preparation of BVAs

b. Payroll:

 Input payroll changes and process monthly payroll within agreed timescales.

 Ensure that all statutory deductions are made and submitted on a timely basis in accordance with the statutory and other deadlines.

 Ensure that time sheets submitted are correctly filled and approved

 Carry out all year end procedures and statutory returns relating to payroll.

c. Payment Advances:

 Monitor to ensure accountability/liquidation of all advances in accordance with the established policies and procedures to clear advances as needed.

 Ensure that accounts payable and receivable are accurately processed in a timely manner and recorded appropriately; Monitor employee advance balances to ensure there are no aged receivables.

d. Banking:

 Daily Monitoring of the bank accounts and cash levels.

 Assist with banking correspondences and relations.

 Ensure the returned cash is banked within 48 hours.

e. Regional Office Support:

 Liaise with Regional Finance staff to ensure standard Finance policies and procedures are implemented in each Regional Office.

4

 Assist the FM to conduct visits to Regional Offices to assist with implementation of Finance activities and policies; build capacity and understanding of staff on Finance activities.

 Financial monitoring of Regional offices; ensuring all Regional Office spreadsheets are updated on a daily basis, monthly reports are submitted in a timely, accurate, and complete manner, all financial policies and procedures are being properly adhered to, etc.

 Assist with providing support to the designated support staff including Regional Offices.

f. Accounting:

 Review of all financial documents to ensure their accuracy, completeness, and compliance with applicable policies before disbursement of funds to the vendors.

 Ensure all vouchers are properly prepared and completely and accurately documented.

 Responsible for verification, cost allocation, fiscal coding and checking of arithmetical accuracy of expenses report received from Regional offices and their entry into QBs.

 Cash flow management for entire organization to ensure availability of funds for program implementation.

 Prepare adjusting journal entries as needed for all adjustments to transactions.

 Assists the FM in developing the office’s annual and semi-annual work plan/budget projections and analyses.

 Assist FM in budgets monitoring and analysis.

 Consolidate Monthly cash forecasts received from departments and Regional offices.

 Provide financial data and analysis to FM for sharing with program managers and others to make management decisions.

g. Reporting:

 Prepare and verify financial reports for FM’s dissemination to Donors – Monthly, quarterly as well as ad hoc reports for USAID and CDC.

 Assists with the preparation of the year end statutory Financial Statements and working papers within the agreed timescales.

 Takes lead in preparation and submission of monthly financial reports for the organization to FM for decision making at Management level.

 Analysis of financial data and reporting of any irregularities.

 Prepare any other ad hoc financial report and provide financial information as needed.

h. Internal Assurance & External Audits:

 Work hand in hand with Internal Audit team on the internal review and assurance services; preparing responses to questions as well as clarifications.

 Prepare responses to audit questions; act as a standby for any needed correspondences regarding Finance as needed.

i. Management:

 Assist the Finance Manager to ensure standard and synchronized implementation of financial activities throughout all organization’s offices.

5

j. Other:

 Deputize the Finance Manager as necessary.

 Perform any other relevant duties as directed by the Finance Manager.

QUALIFICATIONS, EXPERIENCE & SKILLS REQUIRED:

 A bachelor's degree in business, Accounting or related fields

 Must possess CPA

 A minimum of 5 years’ experience in accounting/finance role,

 Master’s degree in Accounting, Finance or Business is an added advantage,

 An up to date knowledge of current financial and accounting computer applications, QB is a plus.

Position title: ACCOUNTANT

Reporting to: FINANCE OFFICER

Duty station: DAR ES SALAAM

Purpose of the post/Overall Responsibility:

To strengthen AGPAHI’s Finance department by providing best practice accounting functions and administrative support.

KEY DUTIES AND RESPONSIBILITIES:

To strengthen AGPAHI’s Finance department by providing best practice accounting functions and administrative support

a. Payments:

 Receiving, processing all invoices, entering cash receipts and disbursements data into various forms and templates.

 Preparing checks and online issuing of payments to vendors.

 Issuing payment transaction reports or advices to vendors via procurement officer

 Collecting and reviewing data clerk’s monthly timesheets; processing payments for the correct reviewed timesheets.

b. QuickBooks:

 Keying data to the QBs for payments made and Journal Vouchers prepared

 Assist with generating reports from QB.

.

c. Payment Advances:

 Assist with monitoring of advances in accordance with the established policies and procedures to clear advances as needed, and issuing weekly and monthly report status of staff advances and their liquidation

6

 Assist with ensuring that accounts payable and receivable are accurately processed in a timely manner and recorded appropriately;

d. Banking:

 Assist with banking correspondences and relations.

e. Accounting:

 Ensure all vouchers are properly prepared and accurately documented.

 Prepare adjusting journal entries as needed for all adjustments to transactions.

f. Internal Assurance & External Audits:

 Participate in internal and external audits.

g. Other:

 Perform any other relevant duties as directed by the Finance Manager.

Qualifications:

The incumbent must have the following qualifications and knowledge;

 A bachelor's degree in business, Accounting or related fields,

 Must possess CPA

 A minimum of 3 years’ experience in accounting/finance role,

 An up to date knowledge of current financial and accounting computer applications, QB is a plus.

Position title: ASSISTANT ACCOUNTANT

Reporting to: FINANCE OFFICER

Duty station: DAR ES SALAAM, MWANZA & SHINYANGA

Key Responsibilities

a. Payments:

 Submit checks, payment vouchers to signatories for signing and online authorization respectively and later disburse to Admin Assistant or procurement personnel for disbursement to vendors and collect receipts thereafter for payments made.

 Liaise with procurement as part of reconciliation process to ensure timely payments.

 Collect attendance forms and receipts for various trainings/ workshops/ meetings done and enter participant names into pay sheets and submit to FO for review.

b. Documentation

7

 Photocopying and filing of all documents ready for review by FO.

 Ensure files are numbered in a chronological order and appropriately maintained

c. Banking

 Perform various bank errands inclusive of timely deposit of unspent amounts, cash withdrawals and bank statements collection.

d. Petty Cash

 As the Petty cash custodian, Receive petty cash request, ensure approvals before payment update the summary register and submit for replenishment.

e. Others:

 Provide documents as needed by auditors and filing them after the audit.

 Any other duties as the supervisor may from time to time reasonably require

Desired Qualifications:

 A bachelor's degree in business, Accounts, or related fields.

 A minimum of 2 years’ experience in project accounting.

 Must have excellent communication and writing skills.

HOW TO APPLY

Interested candidates should submit a cover letter and CV (not exceeding four pages) and names and contact information of three referees before close of business on Friday 15th December, 2017 to the Human Resources and Administration Manager, Ariel Glaser Pediatric AIDS Healthcare Initiative, by e-mail to recruitment@agpahi.or.tz

Please mention the title of the position in your email subject and do not attach any document other than the CV and cover letter. Submission can also be dropped physically or by post in the address below:

Ariel Glaser Pediatric AIDS Healthcare Initiative

Plot 372, House No. 7 Chole Road (Near Coco Beach)

P.O. Box 38252 Dar es Salaam

Only shortlisted candidates will be contacted.