Ariel Glaser Pediatric AIDS Healthcare Initiative (AGPAHI) - Various positions

  VACANCY ANNOUNCEMENT – VARIOUS POSITIONS

The Ariel Glaser Pediatric AIDS Healthcare Initiative (AGPAHI), an affiliate of Elizabeth Glaser Pediatric AIDS Organization (EGPAF) is Tanzanian led and managed national organization focusing largely on HIV and AIDS and other related health programs. AGPAHI implements all its programs in collaboration with Tanzania Government Entities through the Ministry of Health, Community Development, Gender, Elderly and Children (MoHCDGEC) and President’s Office – Regional Administration and Local Government (PO RALG) and other stakeholders. AGPAHI supports the provision of high-quality HIV and other health services and ensures that efforts are well-integrated into existing regional and district health systems.

AGPAHI is implementing various projects that are highly demanding and thus the organization is looking for a motivated, result driven, qualified and competent people to fill various positions as per the AGPAHI organogram

JOB TITLE: Program Officer, Clinical Services (07 Posts)

REPORTS TO: Regional Program Coordinator

LOCATION: Mwanza and Tanga

Purpose of post:

The Program Officer, Clinical Services will work as a key member of AGPAHI’s Technical team. He/ She will run day to day program implementation activities in AGPAHI supported regions. The PO, Clinical Services will work in close collaboration with other staff members to ensure timely implementation and reporting of activities for AGPAHI supported programs

Assists in co-ordination of Care and Treatment and PMTCT in the programs

 Co-ordinate Care and treatment and RCH integrated activities at local partner sites

 Assists in co-ordination training of health workers at project sites as deemed necessary

 Conduct supportive supervision and technical assistance and share findings with other program staff, the ZPM and technical supervisor

 Ensure and strengthen linkage between RCH integrated activities and Care and treatment

 Support and monitor implementation of integrated programs including TB/HIV, early infant diagnosis (EID), and PITC according to national guidelines

 To assist TCB, CL and LAB in the supervision of these programs

Provide technical inputs and assistance to health facilities and project staff

 Visit health facilities and provide onsite technical assistance to health facilities and project staff including sit- ins at the clinic days, assisting sites in data collection and submit to direct supervisor.

 Together with sub grantees, plan and oversee sub grantee site activities as stipulated in proposals (To systematically monitor the progress versus planned activities / targets.)

 To systematically provide guidance for improvement and follow up whether or not issues have been solved, or advice has been followed.

 Identifying site staff training needs, organize and facilitate trainings when required

 Participate in development of proposals and work plans for PMTCT and C&T sub grantees

 Supervising district mentors’ activities in assigned districts

Facilitate quality improvement of service delivery by sub-grantees

 Apply QI principles in regular supportive supervision through focusing on priority areas and utilizing QI-based methods /tools for improvement.

 Analyzing and providing feedback on results to site staff, CHMT, PC-QI, immediate supervisor and where possible RHMT.

 Assist health facilities in formulating, implementing and following up Quality Improvement Projects (QIPs), providing technical assistance regularly and when requested through regular supportive supervision, QI meetings and other site visits.

Facilitate monitoring and evaluation of our sub grantees

 To perform a systematic supervision of M&E systems and to make effective use of M&E data to monitor performance and to provide feedback.

 Make use of CTC 2 and GLASER data base to monitor performance of sub grantee

 Assist sites with quarterly preparation of C&T and RCH activities reports when necessary

 Assist in the preparation and review, compilation and submission of RCH , C&T, TB/HIV, PITC reports to the M&E department

Facilitate communication with partners

 Acts as the main contact person for sub-grantees to coordinate the communication between sub-grantee, Field office and other program staff

 Provide feed- back to sub-grantee and other relevant stakeholders based on ISS, M&E and specific departments

 Advocate for inclusion of PMTCT and C&T activities in the CCHP

Reflective practice and organizational learning

 Document lessons learnt and provide inputs into the way forward/best practices for project implementation

 Assist in the dissemination of lessons learnt and better practices from the program

Qualifications, Skills and ability

 Advanced Diploma or Bachelor Degree in Medicine

 Experience in providing HIV care and treatment services.

 Minimum of 3 years of clinical experience required with 2 years working experience in HIV/AIDS care and treatment

 Excellent knowledge of national and World Health Organization and MOHSW guidelines on HIV care and treatment

 Computer literacy is necessary and the applicant should be comfortable working with the basic Microsoft packages (Word, Excel & PowerPoint)

JOB TITTLE: Program Officer, Monitoring & Evaluation

REPORTS TO: Regional Program Coordinator

LOCATION: Mwanza, Tanga, Shinyanga, Simiyu and Mara

Purpose of the post

Under the guidedance of and reporting to the Regional Program Coordinator; the program officer monitoring and evaluation will provide technical support to health facilities in AGPAHI implementing sites; this includes planning and implementation of HIV/AIDS programs supported by AGPAHI . Training of staff and visit to AGPAHI supported sites , participate in data collection and ensure proper patient recording system.

Principal Functions:

Monitor program activities that fall under the field office

 Tracking of all program activities on weekly basis to make sure that all program units adhere to work plan in collaboration with SPO M&E

 Routine data collection both quantitative and qualitative for routine program tracking in collaboration with Program Officers, Clinical Services

 Provision of routine constructive feedback on program performance toward target in both AGPAHI and sub grantees in collaboration with Program Officers, Clinical Services

 Tracking of all program activities in the field office and recording ensuring that they are within the time frame and in line with the program goals and objectives

Monitoring and evaluation capacity building to sub grantees staffs as well as AGPAHI staffs at filed office.

 Capacity building of site and AGPAHI staff on M&E techniques, and strengthen and encourage the data use for decision making process.

Report collection, compilation, and submission to AGPAHI, donors and other stakeholders;

 Support the sub-grantees and sites in collaboration with Data Management Officers and Program Officers, Clinical Services to make sure that all quarterly NACP report are submitted to DACC, RACC and MoHSW (NACP) in time and complete.

 Make sure that all program quarterly reports (C&T, PMTCT, TB/HIV, Lab, PITC, supply chain and others) are reported in time and in a required quality in collaboration with PO CS, PO LAB, POCL and other staff.

 Work closely and provide technical support to DMO in all matters concerning data management at AGPAHI, sub grantees and site level.

Reviewing of all reporting tool used by AGPAHI or its sub grantees where necessary

 Critically review of data collection tools used at AGPAHI health facilities as required or where necessary.

 Support or provide advice in improving these tools

 Streamline the process of data collection to simplify and fasten the production of reports.

Glaser and other database use for program M&E.

 To assure that data entry in the Glaser, site capacity and community assessment databases is done timely, accurate and complete, in collaboration and supporting other field staffs who are involved in this activity.

  To produce several standard reports from the Glaser and SCA and other DB for use in decision making and dissemination of lesson learnt as well as program performance to different stakeholders. 

Meeting and workshop to represent AGPAHI

 Participate actively in internal or external meetings concerning M&E and other project activities as delegated by the SPO M&E or Program Coordinator, M&E.

Evaluation and use of data of the program at field office to inform management of proper decision making process:

 Work with technical staff in setting, monitoring and achieving program goals and targets

 Play as key person in preparing and providing constructive performance based feedback to staffs at AGPAHI, sub grantees, sites and other stakeholders.

 Reports on quarterly basis the program implementation achievements, challenges and reasons faced implementation of program activities and advised way forward. This should be qualitative way.

 Reports on quarterly basis the outcome/effect/impact of using data through standardized template and best practice identified in different sub grantees and sites.

Assist in operation research activities in the organization:

 Work closely with technical staff to support research and targeted evaluations; through involvement in proposal development, developing tools for research and research techniques.

 Involve in report writing and dissemination of research results (through abstract submission in different conferences) after conducting the research.

Qualifications,Skills & Ability:

 Applicants should hold a degree in statistics, health sciences, public health, international health, or a related discipline. A background in medicine will be an added advantage.

 Training and experience in Monitoring and Evaluation and the development of M&E tools; preferably of HIV& AIDS interventions or a related field, or otherwise the capacity and motivation to acquire an in-depth knowledge of this field in a short time;

 Strong data management and analysis skills with experience in using Microsoft Access and Excel. Experience with SAS, SPSS, STATA an advantage

JOB TITLE: Data Management Officer

REPORTS TO: Regional Program Coordinator

LOCATION: Mwanza, Tanga and Shinyanga,

Purpose of the Post:

The position will support the facilities and CHMTs to strengthen and oversee the health information system (GLASER, EID, DHIS, CTC2 DATABASES, PHARMACY MODULE AND LABORATORY, and MOBILE SMS. The DMO will be responsible for providing technical support to the data clerks and to ensure that data are captured accurately and completely and maintained in the prescribed manner

MAJOR DUTIES AND RESPONSIBILITIES:

 Review , analyze , and validate program data to ensure consistency, integrity and

accuracy based on project specific guidelines

 Review and approve CRF design, data review ground rules and database design according to Standard Operating procedures and protocol

 Assist in standardizing data management procedures such as documentation for departmental operating procedures.

 Conducting monthly backups of all databases and prompt notification of problems on CTC or reproductive and child health computers or DHIS data base in the AGPAHI supported sites and districts

 Develop and maintain documentation and data management guidelines

 Maintain program data accuracy through review of patient’s forms for completeness and consistency.

 Assist in the development and implementation of strategy for data cleaning and in the design and programming of clinical database

 To make sure all the Database are functioning and up-to-date

 Query data inconsistencies and revise case report forms in compliance with standard operating procedures, client guidelines and regulatory agency guidelines

 Generate retrievals and summaries

 Provide expertise to all areas of data management including project teams, functional areas and management. You will also monitor data management activities to gauge compliance with standard process.

 Provides leadership to Data Management in setting short-term and long-term departmental project and professional goals and objectives. Create momentum, energy and opportunities for visibility of group within corporate and functional settings support to new areas and build new cross-functional relationships while solidifying and enhancing existing relationships

 Assuring proper use, maintenance and repair of it equipment

Qualifications:

 Bachelor’s Degree in Computer Sciences or Advanced Diploma in IT

 Experience with PEPFAR 3.0 funded projects in Tanzania

 Technical understanding of PEPFAR 3.0 and USAID indicators and managing for performance

 Computer literacy, with comfortable working experience with the basic Microsoft packages (outlook, internet, word, excel & power point)

 At least 3 years’ experience in data management or database administration.

JOB TITLE: Program Officer, Laboratory Services

REPORTS TO: Regional Program Coordinator

LOCATION: Tanga and Mwanza

Purpose of post:

The purpose of this position is to strengthen the implementation and management of overall laboratory quality assurance activities and training as needed for the AGPAHI supported sites. Program Officer Laboratory Services, will provide direct technical assistance to laboratory sites 6

and/or serve a coordinating role in ensuring that the appropriate resources are recruited in order to assist sites in maintaining the highest level of quality systems.

Major Duties and Responsibilities

 Ensuring good quality clinical laboratory services in AGPAHI supported sites

 Conduct Laboratory specific supportive supervision and Laboratory Mentorship

 Conduct ongoing assessments of Laboratory Quality Systems within the AGPAHI supported labs; identify areas for quality improvement and provide advice and technical assistance.

 Ensure that SOPs, laboratory manuals, guidelines, worksheets and forms are appropriately utilized at all sites and assist in the modification of these forms whenever appropriate.

 Ensure that 12 elements of quality system management are implemented at all laboratories in AGPAHI supported sites.

 Prepare and facilitate trainings for laboratory staff and other stakeholders, to ensure good quality lab services.

 Liaise with the AGPAHI Technical team in Shinyanga and HQ, to provide strategic technical guidance on laboratory activities in field and strategies for improvement.

 Assisting EID activities (Lab Technical assistance, samples, results transportation, DBS SCM) in AGPAHI supported sites.

 Ensures that laboratories have an uninterrupted supply of reagents as well as the conditions necessary to ensure reagent stability

 Assesses laboratories for current capacity and guides capacity building efforts

 Facilitate supply chain management system on laboratory reagents and equipment through central procurement system and Medical store.

 Ensure all programmatic activities under laboratory services are implemented according to work plan

Capacity building of lab services in districts and sites:

 Liaise with Laboratory Quality Officers and other stakeholders in the district and region in developing strategies to improve and standardize the quality systems in all of the AGPAHI supported laboratories.

 Liaise with the ZPM and RPC to identify additional regional technical assistance needs and resources for laboratory quality assurance.

 Actively propose innovative strategies to ZPM and RPC for strengthening laboratory activities in the region, including the local capacity to implement and supervise these activities.

Reporting:

 Responsible for Lab related data collection, analysis and reporting and proper documentation.

 Prepare and submit monthly report on laboratory activities to RPC

 Collaborate with the ZPM; RPC to regularly inform all local stakeholders about the AGPAHI supported laboratory activities in the region.

 Provide any other information / reports as requested by the ZPM or RPC.

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Qualifications, Skills and ability

 Diploma in Medical Laboratory Technology or Advanced diploma or Bachelor of Science in Medical laboratory Technology.

 Experience working in a medical laboratory

 Experience with laboratory tests and techniques required for the diagnosis and monitoring of the following (but not limited to): HIV/AIDS, TB, Malaria, STIs, and other infectious diseases.

 Experience working with laboratory equipment, reagents and consumables required for the above-mentioned infections

JOB TITLE: Program Officer, Quality Improvement

LOCATION: Shinyanga and Mwanza

REPORTS TO: Regional Program Coordinator

The CQI Specialist will be responsible for providing capacity building and mentoring to health facilities in regions supported by AGPAHI.

The primary function of this position will be to assist supported facilities and CHMTs to develop continuous quality improvement teams, implement quality improvement plans, report and documenting all quality improvement initiatives.

Major Duties and Responsibilities

Development and coordination of AGPAHI’s QI approach

 Development, implementation and monitoring -AGPAHI QI plan

 Development of tools and indicators:

 Develop and maintain quality improvement monitoring tools that are used by AGPAHI staff to monitor AGPAHI supported sites

 Develop and monitor quality improvement indicators at all AGAPHI supported sites; work with departments and program officer to analyze and improve performance based on site assessments on those indicators

Capacity building of AGPAHI staff in QI principles

 Build the capacity of all technical staff to integrate QI principles into their work and various departments

 Provide on the site QI mentoring (refresher training) for all program officers previously trained in QI

 Work with all departments to facilitate internal program component quality improvement by initiating quality improvement initiatives in each department where necessary

 Coordinate regular meetings to share M&E and QI data and patient outcomes so that departments know how effective the program is and what are the areas that need more support and focus

 Work with Program Officers PMTCT and C&T to ensure they apply QI principles in routine supportive supervision; carry out regular performance measurements at sites;

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analyze QI data; provide QI feedback to site staff, CHMT and RHMT; and attend QI meetings at site level when able.

Capacity building of -AGPAHI sub grantees in QI principles

The PO QI is responsible for the oversight of QI activities and ensuring systematic use of QI principles by all AGPAHI sub-grantees

 The PO QI will be responsible for overseeing site level training and efforts to build site capacity to implement quality improvement activities, working in collaboration with QI TOTs and appropriately trained AGPAHI staff.

 Lead efforts to conduct site specific assessments of quality improvement capacity and monitor program officers’ QI activities

 Initiate QI activities in health facilities that are identified as requiring QI interventions based on analysis of C&T, PMTCT/EID, LAB, TB/HIV, PITC, SCM, CL data

 Oversee data collection activities related to quality improvement efforts. This may include, but not limited to, working with AGPAHI M&E staff and working with sites to routinely submit agreed upon clinical data.

 Support RHMT and CHMT QI teams in implementing the National Quality Improvement Guidelines and National Comprehensive Supportive Supervision & Mentoring Guidelines

 Manage data and information generated from routine monitoring and evaluation and quality of care report and disseminates data/reports as appropriate to RHMTs, CHMTs, sites and partners.

 Work with relevant staff to coordinate regular feedback to and information exchange with all stakeholders, including sub-grantees, in partners programs to share experiences in order to improve quality in prtners’s program

 Ensure regular quality improvement meetings take place at site-level with the program officer responsible in attendance (reviewing data, flow charts and setting/following up action plans through PDSA cycles) to strengthen QI in existing health management structure

 Conduct routine meetings to review information and data for program quality with M&E, CMT, other technical program officers and operations staff where needed

Representing -AGPAHI to MOHSW, DONORS, and other stakeholders concerning QI activities

 Work closely as -AGPAHI’s primary liaison person with National AIDS Control Program and University Research Company (URC) to support them in implementation of National QI program. Participate in meetings and assist in conducting trainings as requested when appropriate

 Use results of QI interventions to develop reports, best practice documents and guidelines in collaboration with other -AGPAHI staff; to share with AGPAHI, site staff and partners

 Conduct semi-annual QI campaigns by expanding QI initiatives at health facilities, synthesizing and analyzing semi-annual data, presenting QI findings and publishing literature (e.g. abstracts) in collaboration with QI TOTs and appropriately trained staff.

 Undertake any other duties as assigned by the Senior Program Officer, Quality Improvement

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Qualifications, Skills and ability

 Degree in Medicine, Nursing or Social Sciences

 Master’s degree in Public Health will be an added advantage

 Experience of working with donor funded projects

 Experience working with health facilities in HIV/AIDS Programs and Research

 Experience in capacity building, such as planning and facilitating trainings and providing technical assistance

 Experience in implementing quality improvement initiatives

 Ability to travel to the field 50% of the time.

Position: Program Officer, Reproductive and Child Health

Duty Station: Tagga, Mwanza and Shinyanga

Responsible to: Regional Program Coordinator

Purpose of post:

Program Officer, Reproductive and child health is a self-motivated individual who will provide oversight and technical assistance to districts to enable them provide quality comprehensive implementation of PMTCT/Reproductive Child Health (RCH) activities in respective districts in collaboration with R/CHMTs. He/ she will be required to provide clinical advice and direction in the implementation of scaling –up of PMTCT/RCH, pediatric HIV, HEEID services, Adolescent services and Cervical Cancer Screening and Follow up services within AGPAHI. He/ She will coordinate all PMTCT/RCH, pediatric HIV,HEEID services, Adolescent services and Cervical Cancer screening services activities and program components within AGPAHI implementing sites. Participate in planning of PMTCT/RCH, Pediatric activities including HIV Exposed Early Infant Diagnosis (HEEID), Adolescent services and Cervical Cancer screening services within AGPAHI.

Principal Functions:

Assists in co-ordination of PMTCT/RCH, pediatric HIV, HEEID services, Adolescent services and Cervical Cancer Screening and Follow up services in the programs

 Coordinate the management of PMTCT/RCH, pediatric HIV,HEEID services, Adolescent services and Cervical Cancer Screening and Follow up related activities within AGPAHI implementation sites.

Provide technical inputs and assistance to health facilities and AGPAHI staff

 Visit health facilities and provide onsite technical assistance to health facilities and project staff including Sit in Approach (SIA) at the clinic days on PMTCT/RCH and Pediatric issues.

 In collaboration with CHMTs identify site staff training needs, organize and facilitate Pediatric HIV and AIDS training when deemed necessary.

Facilitate quality improvement of service delivery by sub-grantees 10

Facilitate monitoring and evaluation of our sub grantees

 To perform a systematic supervision of M&E systems and to make effective use of M&E data to monitor performance and to provide feedback.

 Make use of CTC 2 and GLASER data base to monitor performance of sub grantee

 Assist sites with quarterly preparation of C&T, PMTCT/RCH and LIFE reports when necessary

Facilitate communication with partners and donors

 Acts as the main contact person for sub-grantees to coordinate the communication between sub-grantee, Field office and other program staff on PMTCT/RCH, Adolescent, Pediatric and HEEID issues.

Reflective practice and organizational learning

 Identify, document and share various treatment models and their effectiveness with key lessons learnt on Reproductive ,Maternal, Neonatal, Child and Adolescent (RMNCAH)HIV care and treatment from local partner treatment facilities

Qualifications, Skills and ability

Advance diploma or degree in Medical related field Preference will be given to the following;

 Minimum three years’ experience in HIV/AIDS Care and Treatment programs

 Experience in RMNACH activities, PMTCT/RCH and Pediatric HIV/AIDS programs

 Clinical experience of RCH and Pediatric HIV/ AIDS management

HOW TO APPLY

Interested candidates should submit a cover letter and CV (not exceeding four pages) and names and contact information of three referees before close of business on Sunday 25th February, 2018 to the Human Resources and Administration Manager, Ariel Glaser Pediatric AIDS Healthcare Initiative, by e-mail to recruitment@agpahi.or.tz

Please mention the title of the position in your email subject and do not attach any document other than the CV and cover letter. Submission can also be dropped physically or by post in the address below:

Ariel Glaser Pediatric AIDS Healthcare Initiative

Plot 372, House No. 7 Chole Road (Near Coco Beach)

P.O. Box 38252 Dar es Salaam

Only shortlisted candidates will be contacted.