ENRICH project

Project Officer

JOB DESCRIPTION

Purpose of the position:

To work with district multi-sectoral steering committees and the stakeholders in the district, ward and village levels to ensure effective establishment and implementation of ENRICH project in the districts and the communities.

Major Responsibilities

1. Planning, coordination and implementation of ENRICH activities

·         Provide technical support to the frontline health and nutrition staff including community health workers (CHWs), health facility staff and volunteers to increase their knowledge and skills on MNCH and nutrition.

·         Ensure social behavior change communication strategies and interventions are developed and implemented to address barriers to adoption of improved nutrition practices among parents, care givers and lactating women.

·         Collaborate with regional and district health teams to ensure Healthcare workers are trained on context appropriate basic nutrition and nutrition sensitive services including referral and counter-referral and conduct outreach services.

·         Work with the regional coordinator and the project manager to plan and coordinate interventions to strengthen Health systems in the district including on supply chain management, HMIS, planning and budgeting e.t.c

·         Together with CHMTs and health facility staff, provide coaching and mentorship to community health workers, volunteers and nutrition support groups on MNCH and nutrition.

·         Regularly work with CHMTs during supportive supervision to provide coaching and mentorship to health facility staff on MNCH and nutrition.

·         Works with other ENRICH implementing partners to ensure locally appropriate bio-fortified crops are identified and production scaled up in the districts.

·         Work with other ENRICH implementing partners to ensure micro-nutrient powders are procured and distributed to PLW and CU2

2. Monitoring, Evaluation and Reporting

·         Work together with regional coordinator in gathering, reporting and analyzing performance data for impact and sustainability of project implementation in a district.

·         Support all monitoring, evaluation and research tasks and deliverables for the project and ensure that all required reports and documentation are submitted timely.

·         Ensure timely preparation and submission of monthly, quarterly, semi-annual and annual progress reports on the status of project implementation.

·         Ensure timely communication with the supervisor and other relevant partners to the project thereby maintaining strong relationships at the district.

3. Networking, visibility and donor recognition

·         Ensures ENRICH program interventions and donor are recognized by the government, partners and communities at the district.

·         Develop and support effective linkages and collaborate with Key structures to include CHMT, Community Based Organizations, other implementing partners (MI, Harvest plus and PRAXIS) and other NGOs.

·         Represent WVT and Participate in networking meetings/workshops/conferences with local government and other stakeholders at the district.

·         Facilitate documentation and sharing of processes, challenges, good practices and lessons learnt among partners.

4. Financial and non-Financial resource management

Ensure program assets, materials and financial resources are well managed to ensure Stewardship and accountability.

Qualifications: Education/Knowledge/Technical Skills and Experience

The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:

Minimum Qualification required:

·         Bachelor of Science in Home economics and human nutrition, Bachelor degree in public health, Community development or any other related field.

·         Experience: A minimum of 3 years working experience in Health, and/or Nutrition projects at community level.

Other skills:

·         Basic understanding of advocacy approaches and advocacy issues at local and national level.

·         Excellent communication and presentation skills in English and Swahili

·         Significant experience of working with government officials, community groups and communities

·         Proven experience in facilitating effective project documentation and dissemination of results to a wide range of audiences. Attend and participate in the leadership of daily devotions.

·         Ability to take initiatives, team player who is able to work with minimum supervision

·         Good computer skills in MS office (Excel, word, PowerPoint etc)

·         Familiar with current Advocacy issues around MCHN.

Working Environment / Conditions:

·         Work environment: Willing to work in rural areas and be based at the Singida or Shinyanga region with frequent visits to the field

·         On call: During working hours unless there is an emergency

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Grant Finance Manager

JOB DESCRIPTION

Purpose of the position:

To provide financial management oversight to grants projects in line with GAAP, donor requirements and World vision financial policies by ensuring accurate reporting, risk mapping and mitigation, and donor liaison on all financial matters.

Communicate World Vision’s Christian ethos and demonstrate a quality of spiritual life that is an example to others.

Major Responsibilities.

1. Sub grantees Management.

·         Ensure that partners’ financial management capacity assessment is carried out before engagement.

·         Conduct periodical monitoring visits for review and physical verification of partners’expenditure.

2. Budget Development& Management

·         Facilitate preparation, review and submission of the annual operation plan/ budget of grants projects in line with donor requirements.

·         Review and advice on all proposal budgets preparation with respect to compliance issues for all the funding sources and WV Tanzania Cost Allocation Policy (CAL).

·         Budgetary Management and Monitoring – Analysis of spending against budgets for all Grant Projects and addressing variances, Monitoring of budgets and pipeline for grants and advising Management accordingly.

3. Risk Management

·         Conduct Annual Field financial review for clusters for risk assessment and mitigation.

·         Audit Performance – Coordination of all Grants audits i.e (Internal audit, external audit, Donor Audits), ensure that responses to audit reports are done as per policy, that all previous years audit recommendations are implemented timely and that WV Tanzania attains acceptable audit results across all Grants.

·         Ensure mechanisms are in place for review of all Grants payment documents to ensure proper expense allocation to grants. In addition work closely with Supply Chain team to ensure that special grant requirements are met in the procurement process including Debarment and suspension requirements (EPLS), Inherently Religious Activities (IRA) etc.

4. Financial Reporting

·         Coordination with other Grant Finance staff to ensure that accurate Grants reports are prepared and sent to SOs on a timely basis and attached to FFR Database as required.

5. Finance Integration& Coordination

·         Conduct joint meeting with Programs staff for updating on financial and operation matters.

·         Maintain effective communication with donors\Support Offices and other stakeholders on all Grants Financial Issues including continuous follow ups on Budget commitments.

·         Coordinate grants management trainings such as G2G for finance and non -staff.

6. Performance Management

·         Development of performance agreement and individual learning and development plans with the team to enhance accountability.

·         Conduct semiannual performance reviews and annual performance appraisal

·         Ensure team building, coaching and mentoring for efficient and effective performance management and smooth staff relations.

Qualifications: Education/Knowledge/Technical Skills and Experience

The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:

·         Minimum Qualification required: Bachelor Degree in Accounting.

·         Experience: 5 yrs/3 yrs in Manager level

·         Preferred: MBA, ACCA, CPA

·         Technical Skills & Abilities:

·         Excellent computer skills in Excel & Sun-systems software/Visions.

·         Demonstrated ability in supervision

·         Experience in managing donor funds

·         Working knowledge of Sponsorship operations, finance services and practices is an added advantage.

·         Good planning and organizational skills

Ability to maintain effective working relationships with all levels of staff.

Working Environment / Conditions:

·         Work environment: Office-based with frequent travel to the field

·         Travel: 20% Domestic/international travel is required.

·         On call: 20%

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Finance and Administration Assistant

JOB DESCRIPTION

Purpose of the position:

The purpose of the position is to provide Administrative and Logistical support to the Finance Division Director and staff.

Administrative Roles: ·         Managing the day to day operational and administrative activities of Finance Division by organizingflow of documents, prioritizing incoming requests, maintaining Finance Director’s Calendar, paperwork and control system and following up to ensure timely responses. ·         Handling of correspondence i.e. incoming and outgoing letters, scanning of financial documents for external correspondence to Auditors, Regional office, Partnership office, Banks and support offices like monthly Funding Requests, Funding confirmations ·         Handling any Changes to bank account signatories and all Bank Accounts should have updated signatories and Signature control list is in place; and ensure banking correspondences are done in a timely manner

Financial Management Roles: ·         Handling the petty cash for the office and ensure the petty cash requests are within approval ceiling limit; the amount requested are in agreement with supporting documents and ensure replenishment is done timely

·         Occasionally: Support the disbursement desk with payment for distribution invoices ( such as Air tell bills, fuel bills etc), monthly Project Funding disbursement and forex management whenever need arise and ensure the organization receives a desired foreign exchange rate.

General Financial Management: ·         Ensure you model customer service and promptly respond to all customers inquiries ·         Exercise professional ethics and code of conduct in doing your work ( ie right attitude towards your assignments, high rate of integrity, confidentiality etc)

Qualifications: Education/Knowledge/Technical Skills and Experience

The following may be acquired through a combination of formal or self-education, prior experience or on the job training:

·         Education level required: Minimum of Bachelor’s degree in Business Administration, Accounting.

·         Strong Organization skills and ability to work under pressure.

·         Formal secretarial training, Accounting and /or proficiency in computer software like Ms excel, power point etc. will be an added advantage.

·         Commitment to accuracy and attention to detail and a good command of English.

Experience: 3 -5 years of experience in providing support to a busy Finance , Administrative Division with many staff including virtual teams and executive assistant to senior staff.

·         Excellent typing skills, written and verbal communication, proven interpersonal and customer service skills.

Working Environment/Conditions:

Work environment – Office based with occasional travel to the field.

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Financial Analyst

JOB DESCRIPTION

Purpose of the position

To provide financial management oversight for the clusters and Project\programs by providing detailed financial analysis, review of and strengthen internal controls, risk mapping and mitigation and budgetary management in line with GAAP and World vision financial policies. Reporting to the Senior Finance Manager – Field Operations the position will be responsible for consolidating quarterly Finance Dashboards, Asset Management, Support Finance capacity building initiatives and donor liaison on all financial matters within the Clusters.

Communicate World Vision’s Christian ethos and demonstrate a quality of spiritual life that is an example to others.

Duties and responsibilities

1. FINANCIAL ANALYSIS

·         Perform Monthly and Quarterly Analysis of Spending against Budgets for all Projects and share with clusters, Variance Analysis, Investigation and follow-up to respective project.

·         Review and follow up of long outstanding balance of payable, receivable, advances and other account on the balance sheet within clusters.

·         Extract financial data, compile, analyze and interpret results, and write summary reports of findings with specific recommendations and corrective actions as needed.

·         Perform Financial Forecasts, trend analysis and Analytical Reviews before year end on possible under\ over spending of the projects within the Clusters.

·         Conduct special analysis per management request.

·         Follow up implementation of monthly financial analysis provided by Field Finance.

2. BUDGET MANAGEMENT

·         Support annual planning and budget preparations in line with partnership guidelines and update PBAS accordingly

·         Perform Monitoring of Project spending against budget through Variance Analysis, investigation and follow-up to respective project.

·         Ensure monthly project/cluster monthly meetings are done for discussing financial reports/ spending analysis and minutes are filed.

3. CAPACITY BUILDING

·         Facilitate capacity building in financial management for finance, Program staff and partners.

·         Oversee Implementation of Partnership Finance initiatives within the clusters.

·         Capacities building to finance staff on Sun system, Vision excel, Vision executive and Microsoft excel.

·         Finance Capacity Building – Performance Finance Capacity Building Needs Assessment and development related \ necessary Capacity Building Plans.

4. RISK MANAGEMENT

·         Audit Performance and Risk Management: – Follow up of Management Responses to audit reports, implementation of previous audit recommendations, Analyze audit trends and recommend revisions to internal Control processes and systems. Conduct quarterly review of implementation status and send the reports to the Head Office.

·         Conduct continuous financial reviews of systems and procedures within all the clusters (100% vouching of all transactions) and monitoring visits to all projects\programs within the clusters for risk assessment and mitigation.

·         Ensures sound internal control system is in place and continuously operational throughout the clusters and any lapses or breakdowns including Frauds or misappropriations are timely reported. Identify risks resulting from projects implementation within the areas of operations and report to the Financial Planning and Analysis Manager suggesting the ways to minimize the impacts.

·         Ensure that (i) All procurement transactions within clusters are done as per WV procurement Policy, (ii) All voucher posted in the system are authorizes.(iii) All assets purchased are properly recorded in the asset register and fiscal verification of the assets is done.

·         Continuous update the risk register at Cluster level.

Qualifications: Education/Knowledge/Technical Skills and Experience

The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:

·         Minimum Qualification required: Bachelor Degree in Accounting

·         Experience: 7 yrs/3 yrs in Managerial level

·         Preferred: MBA, ACCA, CPA related fields

·         Technical Skills & Abilities:

·         Excellent computer skills in Excel & Sun-systems software/Visions.

·         Experience in managing donor funds

·         Working knowledge of Sponsorship and Grants operations, finance services and practices is an added advantage.

·         Good planning and organizational skills

·         Ability to maintain effective working relationships with all levels of staff and public

·         Good Analytical skills necessary.

Working Environment / Conditions:

·         Work environment: Office-based with very frequent travel to the field

·         Travel: 70% Domestic travel and 10% international travel may be required.

On call: 20%.

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