Medical Stores Department (MSD)
is a semi-autonomous Department under the Ministry of
Parliament No.13 of 1993
with an objective of developing and maintaining an efficient and cost effective
system of procurement, storage and distribution of health commodities required
for use by the public and accredited faith based health facilities.
MSD is at a very exciting stage
of reforming its operations, systems and processes with the aim of becoming a
highly effective supply chain organization that is agile and flexible to meet
health commodities demands in the market.
MSD is now looking for skilled,
innovative and motivated Tanzanians to implement these structural changes in
order to attain the objectives of the medium terms strategic plan.
1.
Director of Finance and Planning (Job Ref: MSD/DFP/08/17)
Broad Function
Reporting to the Director
General, the successful candidate will ensure that MSD's financial
resource requirements are met
by providing professional and quality budgeting and forecasting
processes and services.
Key responsibilities
§
Oversee implementation of
MSD’sstrategic plan in relation to finance and planning objectives;
§
Accountable for implementation
of financial and planning performance contract and Strategic Management Office
(SMO) targets in the directorate;
§
Coordinate the preparation and
implementation of MSD’s financial and annual business plans in line with the
Medium Term Strategic Plan and other financial regulations;
§
Coordinate the preparation of
monthly, quarterly and annual performance reports and other financial
management information;
§
Oversee internal accounting
systems ensuring compliance of financial policies, rules and regulations;
Oversee the implementation of policies and strategies for the management of
assets, debtors, cash resources, purchase and pricing of goods and services;
§
Oversee risk management process
to ensure that all significant risks are identified and mitigated; and
§
Oversee the treasury management
function including banking, funds transfer, foreign exchange, overseas
purchases and the management of excess cash resources.
§
Oversee stock audit process to
strengthen stock accuracy and stock value.
Personal specifications
§
MBA in Finance or Accounting,
MA in Economics or equivalent;
§
Certified Public Accountant
(CPA) (T) or equivalent;
§
Twelve years of working
experience of which five years must be in a senior position;
§
Computer literate; EPICOR,
Microsoft Office
§
Business writing skills.
2.
Director of Logistics (Job Ref: MSD/DL/08/17)
Broad Function
§
Reporting to the Director
General, the successful candidate will ensure that effective warehouse
§
management, fleet utilization
and stock distribution procedures are in place to minimize costs and
§
maximize order fulfilment of
medicines and medical supplies across the country.
Key responsibilities
§
Oversee and implement MSD’s
strategic plan in relation to logistics objectives;
§
Accountable for implementation
of logistics performance contract and Strategic Management Office (SMO) targets
in the directorate;
§
Managing the Logistics Management
Unit (LMU) and logistics for normal goods and vertical programs (donor-funded
products);
§
Identify, plan, manage and
implement projects within warehouse and distribution functions in line with
MSD’s strategic goals;
§
Establish and oversee implementation
of effective inventory management procedures for costeffective distribution,
monitoring and reporting;
§
Ensure transport services are
effectively managed and available for distribution;
§
Maintain low levels of stock
loss through damage, breakage and contamination.
Personal Specifications
§
Master’s degree in Procurement
and Supplies, Finance, Pharmacy, Logistics, Economics or
§
equivalent qualification;
§
Bachelor Degree in Pharmacy;
§
Must be registered by the
Procurement and Supplies Professional and Technicians Board (PSPTB);
§
Twelve years relevant
experience five of which must be in a senior position;
§
Contract management
certification
§
Computer literate; and
§
Business writing skills.
3.
Director of Procurement (Job Ref: MSD/DP/08/17)
Broad Function
§
Reporting to the Director
General, the successful candidate will be responsible for overall
§
management of contract
compliance management, special procurement, clearing strategic business
§
units ensuring MSD procures
right goods in the correct quantities and good quality with increased
§
availability of goods in cost
effective manner.
Key responsibilities
Oversee and implement MSD’s
strategic plan in relation to procurement and clearing
objectives;
§
Accountable for implementation
of procurement and clearing performance contract and Strategic Management
Office (SMO) targets in the directorate;
§
Facilitate the identification
of suppliers through tender process
§
Ensure availability of quality
goods and services to support business operations, maintaining optimum stock
levels and reduce stockholding value; and
§
Ensure that all procurements
meet MSD and country quality specifications and standards including PPRA, ISO
and WHO guidelines.
§
Head of Procurement Management
Unit (PMU) and Secretary to the Tender Board
Personal Specifications
Master degree in Procurement
and Supplies, Finance, Pharmacy, Logistics, Economics or equivalent
qualifications;
Bachelor degree in Procurement
and Supplies, Finance, Pharmacy, Logistics, Economics or
equivalent qualifications;
§
Must be registered by the
Procurement and Supplies Professional and Technicians Board(PSPTB);
§
Twelve years relevant
experience five of which must be in a senior position;
§
Working knowledge of Public
Procurement Act and its Regulations;
§
Contract management
certification
§
Computer literate; and
§
Business writing skills.
4.
Director of Information Systems and Technology (Job Ref: MSD/DICT/08/17)
Broad Function
Reporting to the Director
General, the successful candidate will be responsible for overseeing
the development and implementation of practical ICT solutions to support
MSD’s supply chain strategy and operations.
Key responsibilities
§
Oversee implementation of MSD’s
strategic plan in relations to ICT objectives;
§
Accountable for implementation
of ICT performance contract and Strategic Management Office (SMO) targets in
the directorate;
§
Develop ICT policies and
procedures and ensuring adherence to set standards;
§
Ensure optimal use of ICT
systems in terms of value for the business units versus system related costs;
§
Ensure that MSD staff have
access to the required ICT facilities and services, and that the services are
managed efficiently;
§
Manage security of networks,
systems and organisations’ information; and
§
Oversee implementation of ICT
projects, including joint projects with stakeholders such as USAID and e-Gov.
Personal Specifications
§
Master of Science degree in
Information Technology, Computer Science or equivalent;
§
Bachelor’s degree in
Information Technology, Computer Science or equivalent;
§
Professional certification such
CCNP, CCNA/CCNP/OCP with ICT security or equivalent
qualification;
Twelve years relevant
experience five of which must be in a senior position; and
Business writing skills.
5.
Director of Customer Service and Zonal Operations (Job Ref: MSD/DCZO/08/17)
Broad Function
§
Reporting to the Director
General, the successful candidate will oversee the proper storage and
§
distribution of medicines and
medical supplies across the country whilst ensuring the sales and
§
marketing strategies are
operational.
Key responsibilities
Oversee and implement MSD’s
strategic plan in relation to customer service and zonal
operations objectives;
§
Accountable for implementation
of customer service and zonal operations performance contract and Strategic
Management Office (SMO) targets in the directorate;
§
Ensure timely supply of health
commodities in all designated health facilities, dispensaries and hospitals in
the country in accordance to the distribution cycle;
§
Lead and coordinate the process
for review of the price catalogue as per Standard Treatment
Guidelines;
§
Prioritize customer service
based on customer segmentation and to devise strategies to maintain them.
§
Develop and oversee
implementation of marketing plans focused on growing MSD customer base;
§
Establish more platforms for
stakeholder engagement to support increased funding, collaboration
opportunities and information sharing between different stakeholders; and
§
Ensure availability of reliable
and up to date stock records to support an effective stock monitoring and
reporting system.
Personal Specifications
§
Masters degree in Pharmacy,
Logistics, Medicine, Economics, Business Administration or equivalent
qualification;
§
Bachelor Degree in one of the
following; Pharmacy, Logistics, Medicine, Economics, Business
Administration or equivalent
qualification;
§
Twelve years relevant
experience five of which must be in a senior position;
§
Computer literate; and
§
Business writing skills.
6.
Clearing and Forwarding Manager (Job Ref: MSD/CFM/08/17)
Broad Function
§
Reporting to the Director of
Procurement, the successful candidate will be in charge of all functions
§
related to the clearing and
forwarding of medical related consignments imported by MSD or by
§
the Ministry of Health,
Community Development, Gender, Elderly and Children; or exported by MSD to
other countries.
Key responsibilities
§
Manage the clearing and
forwarding of consignments at the country border entry points and ensure
cleared goods have been received in line with the provisions provided in the
East Africa Community Customs Management Act, 2004 and VAT Act;
§
Manage relationship with
stakeholders in the clearing industry and responding to queries and inquiries
from clients and service providers;
§
Verify the authenticity of all
clearing charges payment requests before escalating them to the Director of
Procurement;
§
Ensure good governance in
managing clearing finances, including third party clearing bills and supplier
transportation service contracts; and
§
Ensure claim process for short
landed consignments is initiated and empty containers are returned to the
shipping line on time, and container deposits are refunded.
Personal Specifications
§
Master’s degree in Business
Administration, International Business, Procurement and Supply Chain Management,
Logistics Management or equivalent;
§
Bachelor’s degree in Arts,
Business Administration, Procurement and Supply Chain Management, Logistics
Management or equivalent;
§
Ten years of working experience
of which four must have been in a senior position;
§
Computer literate; and
§
Business writing skills.
7.
Procurement Manager (Pharmaceuticals) (Job Ref: MSD/PMP/08/17)
Broad Function
§
Reporting to the Director of
Procurement, the successful candidate will be responsible for
§
procuring pharmaceuticals and
medical supplies by identifying suppliers, negotiating contracts and
§
engaging with logistics,
quality assurance and zonal directorates.
Key responsibilities
§
Ensure all procurement
proceeding are compliant to laws, rules, regulations and guidelines;
§
Review selected list of items
to be in line with the National Standard Treatment Guideline and National
Essential Medicine List;
§
Prepare and track the corporate
annual procurement plan;
§
In collaboration with Quality
Assurance Section supervise tender and award process;
§
Ensure that queries from audit
finding and bidders are responded to timely, accurately and comprehensively;
§
Put in place and maintain a
plan for developing local suppliers; and
§
Monitor contract execution
ensuring compliance to governing policies, guidelines and procedures and
legal requirements.
Personal Specifications
§
Master’s degree in Materials
Management, Supplies and Procurement, Pharmacy or equivalent;
§
Bachelor’s degree in Materials
Management, Pharmacy, Supplies and Procurement or equivalent;
§
Ten years of working experience
of which four must have been in a senior position;
§
Registered with Procurement and
Supplies Professionals and Technicians Board (PSPTB);
§
Contract Management and must
have knowledge of Public Procurement Act and its Regulation Management
§
Contract management
certification
§
Computer literate; and
§
Business writing skills.
8.
Chief Financial Accountant (Job Ref: MSD/CFA/08/17)
Broad Function
§
Reporting to the Director of
Finance and Planning, the successful candidate will be responsible for
preparing and analysing financial information.
Key responsibilities
§
Manage a system of accounts for
banking transactions, goods and services, and correspondences to enable
accurate and timely reporting on the financial performance;
§
Oversee a system of approving
payments within specified limits for all goods and services procured by MSD;
§
In liaison with Stock
Verification Manager periodically review the financial position to maintain a
link between financial and physical values;
§
Ensure proper maintenance and
accurate records on all types of revenues, payments, assets and liabilities;
§
Provided financial requirements
to external and internal auditors and timely respond to audit queries; and
§
Ensure safety and good custody
of the company financial records and proper coordination of staff in the unit.
Personal Specifications
§
Master’s degree in Finance,
Accounting, Business Administration or equivalent;
§
Bachelor’s degree in Finance,
Accounting, Business Administration or equivalent;
§
Certified Public Accountant
(CPA (T)) or equivalent;
§
Ten years work experience in
the relevant field four of which must have been in senior position;
§
Computer literate;
§
Practical knowledge of in
various accounting computer packages; and
§
Business writing skills.
9.
Internal Audit Manager (Job Ref: MSD/IAM/08/17)
Broad Function
§
Reporting to the Chief Internal
Audit, the successful candidate will be responsible for planning and
supervising assurance and consulting activities in accordance with the International
§
Professional Practice Framework
(IPPF) issued by the Institute of the Internal Auditors (IIA) and the MSD
Internal Audit Charter.
Key responsibilities
§
Assist the Chief Internal
Auditor to prepare Risk Based Annual Audit Plan for the approval of the Audit
and Risk Management Committee;
§
Investigate ethical issues and
propose measures for resolutions;
§
Conduct the second review of
the engagement working papers and the draft engagement reports for final review
and approval by the Chief Internal Auditor;
§
Assist the Chief Internal
Auditor to implement recommendations, corrective action on the findings of both
internal and external Quality Assurance Improvement Programme (QAIP);
§
Initiate the periodic
improvement to Internal Audit manuals and audit programme;
§
Provide regular updates to the
Chief Internal Auditor on adequacy of the MSD internal control environment;
§
Prepare quarterly reports for
submission to the Audit and Risk Management Committee, Public Procurement
Regulatory Authority (PPRA) and Ministry of Finance Internal Auditor General
Division.
Personal Specifications
§
Master’s degree in Accounting,
Finance, Business Administration or equivalent;
§
Bachelor’s degree in Finance,
Accounting, Pharmacy, equivalent;
§
Certified Public Accountant CPA
(T) or Certified Internal Auditor (CIA);
§
Possession of either Certified
Information System Auditor (CISA) or Certified Fraud Examiner(CFE) will be an
added advantage;
§
Ten years working experience of
which four must be in senior position;
§
Computer literate; and
§
Business writing skills.
Job
Title: TRANSPORT MANAGER (Job Ref: MSD/TM/08/17)
Broad function
Reporting to Director of
Logistics the successful candidate will be responsible for managing
the execution, direction, and coordination of all transportation matters
within the organisation including managing budgets, organising schedules
& routes, ensuring that vehicles are safe and meet road worth
standards and legal requirements, and making sure that drivers are aware of
their duties.
Key Responsibilities
§
Advise the Director of
Logistics on all matters related to Transportation.
§
Implement MSD Strategic Plan in
relation to Logistics objectives and enables other directorates perform their
functions through innovative approaches for efficiency and cost effective
measures.
§
Implement Transport performance
contract and Strategic Management Office (SMO) targets in the Directorate
§
Routes Optimization Planning
and Load Scheduling for multi-drop deliveries.
§
Booking in deliveries and
liaising with customers.
§
Digital monitoring through GPRS
of car movement and driving behavior (car tracking)
§
Allocating and recording
resources and movements on the transport planning system.
§
Transporting consignments in
trucks and containers that have security seals
§
Analyze expenditures and other
financial information in order to develop plans, policies,and budgets for
improving services
§
Conduct investigations in
cooperation with government agencies to determine causes of transportation
accidents and to improve safety procedures.
§
Conducting routine inspection
and ensuring timely maintenance services to vehicles to maintain their road worthiness
at all times
§
Monitor repairs and maintenance
of vehicles, and material handling equipments.
§
Prepare annual plans, budget
and budgetary control, periodic reports and other resources for the section
Personal Specifications
§
Master’s Degree in one of the
following fields: Business Administration, International Business, Transport
and Logistics Management or Procurement and Supply Chain Management or
equivalent qualification from a recognized institution.
§
Bachelor Degree in Transport,
Engineering, Economics, Sociology or Statistics or Logistics Management or
equivalent qualification from a recognized Institution
§
Ten years of working experience
of which four must have been in a senior position.
§
Computer literate,
§
Must be registered with
Chartered Institute of Transport and Logistics
§
Business writing skills
How to apply
To be considered, your
application must be received by not later than Thursday 31st August 2017.
Send the following to the
address below:
1.
Cover letter;
2.
Detailed curriculum vitae
(indicate the size of the managed department in terms of portfolio, budget,
geographical coverage, staff);
3.
Certified copies of academic
and professional certificates. Qualifications obtained outside Tanzania
must be attached with authentication certificates from Tanzania Commission for
Universities (TCU) or National Examination Council (NECTA);
4.
Two recent passport size
photographs; and
5.
Names and contact details of
three referees.
Apply Online Through
E-mail/ website: esd@deloitte.co.tz;
www.deloitte.com
The Director,
Executive Selection Division,
Deloitte Consulting Limited,
3rd Floor, Aris House, Plot 152, Haile
Selassie Road,
P O Box 1559 Dar-es-Salaam,
Tanzania
Applications can be submitted
either by post or electronically, and should indicate the job reference
number and position title in
the subject line. Applications which do not contain any of the five
items listed above will be
automatically disqualified.
Candidates who applied in
previous advertisement for the role of Internal Audit Manager,
Clearing and Forwarding
Manager, Procurement Manager-Pharmaceuticals and Chief
Financial Accountant need not
to re-apply.
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