Ariel Glaser Pediatric AIDS Healthcare Initiative (AGPAHI)

  VACANCY ANNOUNCEMENT

The Ariel Glaser Pediatric AIDS Healthcare Initiative (AGPAHI), an affiliate of Elizabeth Glaser Pediatric AIDS Organization (EGPAF) is Tanzanian led and managed national organization focusing largely on HIV and AIDS and other related health programs. AGPAHI implements all its programs in collaboration with Tanzania Government Entities through the Ministry of Health, Community Development, Gender, Elderly and Children (MoHCDGEC) and President’s Office – Regional Administration and Local Government (PO RALG) and other stakeholders. AGPAHI supports the provision of high-quality HIV and other health services and ensures that efforts are well-integrated into existing regional and district health systems.

AGPAHI is implementing various projects that are highly demanding and thus the organization is looking for a motivated, result driven, qualified and competent staff to join the team as a Program Coordinator Laboratory Services.

JOB TITLE: Program Coordinator, Laboratory Services (1)

LOCATION: Dar es Salaam

REPORTS TO: Clinical Services Manager

Purpose of post:

The purpose of this position is to coordinate all Laboratory Services activities in all AGPAHI supported regions. The position will also provide direct technical support and supervise all Program officers for laboratory services and laboratory personnel at AGPAHI supported sites. The PC LS will serve a coordinating role in ensuring that the appropriate resources are available in order to maintain the highest level of quality systems.

Major Duties and Responsibilities

 Ensuring good quality clinical laboratory services in AGPAHI supported regions

 Provide Technical support to Program Officers Laboratory services

 Conduct Laboratory specific supportive supervision and Laboratory Mentorship

 In Collaboration with Program Officers Lab services, conduct ongoing assessments of Laboratory Quality Systems within the AGPAHI supported labs; identify areas for quality improvement and provide advice and technical assistance.

 Ensure that SOPs, laboratory manuals, guidelines, worksheets and forms are appropriately utilized at all sites and assist in the modification of these forms whenever appropriate.

 Ensure that 12 elements of quality system management are implemented at all laboratories in AGPAHI supported regions/sites.

 Supervise preparation and facilitation of trainings for laboratory staff and other stakeholders, to ensure good quality lab services.

 Liaise with the AGPAHI Technical teams in the regions and HQ, to provide strategic technical guidance on laboratory activities in field and strategies for improvement.

 Supervise EID activities (Lab Technical assistance, samples, results transportation, DBS SCM) in AGPAHI supported regions/sites.

 work with supply chain and procurement units to ensures supported laboratories have an uninterrupted supply of reagents and commodities and ensure laboratory reagent stability

 Assesse laboratories for current capacity and guides capacity building efforts

 Ensure all programmatic activities under laboratory services are implemented according to work plan

 Represent AGPAHI in the relevant Laboratory technical forums activities at national level and Donor level

 Any other assignment as tasked by the CSM

Capacity building of lab services in districts and sites:

 Liaise with Laboratory Quality Officers and other stakeholders in the districts and regions in developing strategies to improve and standardize the quality systems in all of the AGPAHI supported laboratories.

 Liaise with the Program officers Lab services to identify additional regional technical assistance needs and resources for laboratory quality assurance.

 Actively propose innovative strategies to CSM and/or ZPM for strengthening laboratory activities in the regions, including the local capacity to implement and supervise these activities.

Reporting:

 Supervise and responsible for Lab related data collection, analysis and reporting and proper documentation.

 Collaborate with the Program Officers Lab Services to regularly inform all local stakeholders about the AGPAHI supported laboratory activities in the regions.

 Provide any other information / reports as requested by the CSM.

Qualifications, Skills and ability

 Advanced Diploma in Medical Laboratory Technology or Bachelor of Science in Medical laboratory Technology.

 A Masters of Science in Laboratory Technology will be an added advantage

 Experience in supporting HIV programs is desirable

 Experience working in a medical laboratory

 Experience with laboratory tests and techniques required for the diagnosis and monitoring of the following (but not limited to): HIV/AIDS, TB, Malaria, STIs, and other infectious diseases.

 Hands on experience working with laboratory machines and equipment’s Experience in supervising and managing staff Knowledgeable of MoHSW laboratory standards and procedures

JOB TITLE: Program Officer, Laboratory Services (3)

LOCATION: Mwanza and Geita

REPORTS TO: Regional Program Coordinator

Purpose of post:

The purpose of this position is to strengthen the implementation and management of overall laboratory quality assurance activities and training as needed for the AGPAHI supported sites. Program Officer Laboratory Services, will provide direct technical assistance to laboratory sites and/or serve a coordinating role in ensuring that the appropriate resources are recruited in order to assist sites in maintaining the highest level of quality systems.

Major Duties and Responsibilities

 Ensuring good quality clinical laboratory services in AGPAHI supported sites

 Conduct Laboratory specific supportive supervision and Laboratory Mentorship

 Conduct ongoing assessments of Laboratory Quality Systems within the AGPAHI supported labs; identify areas for quality improvement and provide advice and technical assistance.

 Ensure that SOPs, laboratory manuals, guidelines, worksheets and forms are appropriately utilized at all sites and assist in the modification of these forms whenever appropriate.

 Ensure that 12 elements of quality system management are implemented at all laboratories in AGPAHI supported sites.

 Prepare and facilitate trainings for laboratory staff and other stakeholders, to ensure good quality lab services.

 Liaise with the AGPAHI Technical team in Shinyanga and HQ, to provide strategic technical guidance on laboratory activities in field and strategies for improvement.

 Assisting EID activities (Lab Technical assistance, samples, results transportation, DBS SCM) in AGPAHI supported sites.

 Ensures that laboratories have an uninterrupted supply of reagents as well as the conditions necessary to ensure reagent stability

 Assesses laboratories for current capacity and guides capacity building efforts

 Facilitate supply chain management system on laboratory reagents and equipment through central procurement system and Medical store.

 Ensure all programmatic activities under laboratory services are implemented according to work plan

Capacity building of lab services in districts and sites:

 Liaise with Laboratory Quality Officers and other stakeholders in the district and region in developing strategies to improve and standardize the quality systems in all of the AGPAHI supported laboratories.

 Liaise with the ZPM and RPC to identify additional regional technical assistance needs and resources for laboratory quality assurance.

 Actively propose innovative strategies to ZPM and RPC for strengthening laboratory activities in the region, including the local capacity to implement and supervise these activities.

Reporting:

 Responsible for Lab related data collection, analysis and reporting and proper documentation.

 Prepare and submit monthly report on laboratory activities to RPC

 Collaborate with the ZPM; RPC to regularly inform all local stakeholders about the AGPAHI supported laboratory activities in the region.

 Provide any other information / reports as requested by the ZPM or RPC.

Qualifications, Skills and ability

 Diploma in Medical Laboratory Technology or Advanced diploma or Bachelor of Science in Medical laboratory Technology.

 Experience working in a medical laboratory

 Experience with laboratory tests and techniques required for the diagnosis and monitoring of the following (but not limited to): HIV/AIDS, TB, Malaria, STIs, and other infectious diseases.

 Experience working with laboratory equipment, reagents and consumables required for the above-mentioned infections

 Preference given to those who have proven ability to service and properly maintain laboratory equipment

Knowledgeable of MoHSW laboratory standards and procedures

Travel:

 In order to achieve the goals at least 60% of working days will require local travel in AGPAHI supported sites

JOB TITLE; Finance Officer

DUTY STATION: Shinyanga

REPORTS TO: Finance Manager

Purpose of the post/Overall Responsibility:

To strengthen AGPAHI’s Finance department by providing accounting and administrative support

Major Duties and Responsibilities

QuickBooks:

 Daily administration and maintenance of the Financial Accounting System, which includes :

 Keying data to the QBs for payments made and Journal Vouchers prepared

 Review & analyze the posted records into the system

 Generating reports on an ad hoc basis

 As needed, prepare summaries of spending pertaining to your respective region.

Payroll:

 Ensure timely submission of correctly filled and approved time sheets.

Advances:

 Monitor to ensure accountability/liquidation of all advances in accordance with the established policies and procedures to clear advances as needed.

 Ensure that accounts payable and receivable are accurately processed in a timely manner and recorded appropriately; Monitor employee advance balances to ensure there are no aged receivables.

Banking:

 Daily Monitoring of the bank accounts and cash levels.

 Assist with banking correspondences and relations.

 Ensure the returned cash is banked within 48 hours.

Accounting:

 Review of all financial documents to ensure their accuracy, completeness, and compliance with applicable policies before disbursement of funds to the vendors.

 Ensure all vouchers are properly prepared and completely and accurately documented.

 Responsible for verification, cost allocation, fiscal coding and checking of arithmetical accuracy of expenses report and their entry into QBs.

 Cash flow management for the Region to ensure availability of funds for program implementation.

 Prepare adjusting journal entries as needed for all adjustments to transactions.

 Assists the FM in developing the office’s annual and semi-annual work plan/budget projections and analyses.

 Assist FM in budgets monitoring and analysis.

 Consolidate Monthly cash forecasts received from various Regional units.

 Provide financial data and analysis to FM and SFO as needed.

 Prepare and reconcile bank statements

 Ensure data is correctly coded and entered into the accounting system

Reporting:

 Assists with the preparation of the year end statutory Financial Statements and working papers within the agreed timescales.

 Assist with preparation and submission of monthly financial reports for the organization to FM for decision making at Management level.

 Assist with financial data analysis and reporting of any irregularities.

 Prepare any other ad hoc financial report and provide financial information as needed.

Internal Assurance & External Audits:

 Assist with providing responses to the Internal auditor’s

 Assist with the statutory audit.

Management:

 Assist FM to ensure standard and synchronized implementation of financial activities throughout all organization’s offices.

 Ensure financial documents from the respective Regional office as well are in compliance with the organization’s policies as well as donor regulations.

 Ensure financial documents from the respective reginal offices are submitted to the HQ on time.

 Maintain financial files and records

Other:

 Perform any other relevant duties as directed by the Finance Manager.

Qualifications, Skills and ability

The incumbent must have the following qualifications and knowledge;

 A bachelor's degree in business, Accounting or related fields,

 Professional qualification as CPA/ACCA is a must,

 Minimum of 4 years’ experience in accounting/finance role,

 Master’s degree in Accounting, Finance or Business is an added advantage,

 up to date knowledge of current financial and accounting computer applications, QB is a plus,

 Forecasting skills, supervisory skills, honest, respectful and trustworthy.

JOB TITLE: Data Management Officer

LOCATION: Shinyanga

REPORTS TO: Regional Program Coordinator

Purpose of the Post:

The position will support the facilities and CHMTs to strengthen and oversee the health information system (GLASER, EID, DHIS, CTC2 DATABASES, PHARMACY MODULE AND LABORATORY, and MOBILE SMS. The DMO will be responsible for providing technical support to the data clerks and to ensure that data are captured accurately and completely and maintained in the prescribed manner

Major Duties and Responsibilities:

 Review , analyze , and validate program data to ensure consistency, integrity and accuracy based on project specific guidelines

 Review and approve CRF design, data review ground rules and database design according to Standard Operating procedures and protocol

 Assist in standardizing data management procedures such as documentation for departmental operating procedures.

 Conducting monthly backups of all databases and prompt notification of problems on CTC or reproductive and child health computers or DHIS data base in the AGPAHI supported sites and districts

 Develop and maintain documentation and data management guidelines

 Maintain program data accuracy through review of patient’s forms for completeness and consistency.

 Assist in the development and implementation of strategy for data cleaning and in the design and programming of clinical database

 To make sure all the Database are functioning and up-to-date

 Query data inconsistencies and revise case report forms in compliance with standard operating procedures, client guidelines and regulatory agency guidelines

 Generate retrievals and summaries

 Provide expertise to all areas of data management including project teams, functional areas and management. You will also monitor data management activities to gauge compliance with standard process.

 Provides leadership to Data Management in setting short-term and long-term departmental project and professional goals and objectives. Create momentum, energy and opportunities for visibility of group within corporate and functional settings support to new areas and build new cross-functional relationships while solidifying and enhancing existing relationships

 Assuring proper use, maintenance and repair of it equipment

 Sharing and support effective use of reports

Qualifications, Skills and ability

 Bachelor’s Degree in Computer Sciences or Advanced Diploma in IT

 Experience with PEPFAR 3.0 funded projects in Tanzania

 Technical understanding of PEPFAR 3.0 and USAID indicators and managing for performance

 Computer literacy, with comfortable working experience with the basic Microsoft packages (outlook, internet, word, excel & power point)

 At least 3 years’ experience in data management or database administration.

JOB TITLE: Program Officer, Quality Improvement

LOCATION: Shinyanga, Mwanza, Geita, Mara

REPORTS TO: Regional Program Coordinator

The CQI Specialist will be responsible for providing capacity building and mentoring to health facilities in regions supported by AGPAHI.

The primary function of this position will be to assist supported facilities and CHMTs to develop continuous quality improvement teams, implement quality improvement plans, report and documenting all quality improvement initiatives.

Major Duties and Responsibilities

Development and coordination of AGPAHI’s QI approach

 Development, implementation and monitoring -AGPAHI QI plan

 Development of tools and indicators:

 Develop and maintain quality improvement monitoring tools that are used by AGPAHI staff to monitor AGPAHI supported sites

 Develop and monitor quality improvement indicators at all AGAPHI supported sites; work with departments and program officer to analyze and improve performance based on site assessments on those indicators

Capacity building of AGPAHI staff in QI principles

 Build the capacity of all technical staff to integrate QI principles into their work and various departments

 Provide on the site QI mentoring (refresher training) for all program officers previously trained in QI

 Work with all departments to facilitate internal program component quality improvement by initiating quality improvement initiatives in each department where necessary

 Coordinate regular meetings to share M&E and QI data and patient outcomes so that departments know how effective the program is and what are the areas that need more support and focus

 Work with Program Officers PMTCT and C&T to ensure they apply QI principles in routine supportive supervision; carry out regular performance measurements at sites; analyze QI data; provide QI feedback to site staff, CHMT and RHMT; and attend QI meetings at site level when able.

Capacity building of -AGPAHI sub grantees in QI principles

The PO QI is responsible for the oversight of QI activities and ensuring systematic use of QI principles by all AGPAHI sub-grantees

 The PO QI will be responsible for overseeing site level training and efforts to build site capacity to implement quality improvement activities, working in collaboration with QI TOTs and appropriately trained AGPAHI staff.

 Lead efforts to conduct site specific assessments of quality improvement capacity and monitor program officers’ QI activities

 Initiate QI activities in health facilities that are identified as requiring QI interventions based on analysis of C&T, PMTCT/EID, LAB, TB/HIV, PITC, SCM, CL data

 Oversee data collection activities related to quality improvement efforts. This may include, but not limited to, working with AGPAHI M&E staff and working with sites to routinely submit agreed upon clinical data.

 Support RHMT and CHMT QI teams in implementing the National Quality Improvement Guidelines and National Comprehensive Supportive Supervision & Mentoring Guidelines

 Manage data and information generated from routine monitoring and evaluation and quality of care report and disseminates data/reports as appropriate to RHMTs, CHMTs, sites and partners.

 Work with relevant staff to coordinate regular feedback to and information exchange with all stakeholders, including sub-grantees, in partners programs to share experiences in order to improve quality in prtners’s program

 Ensure regular quality improvement meetings take place at site-level with the program officer responsible in attendance (reviewing data, flow charts and setting/following up action plans through PDSA cycles) to strengthen QI in existing health management structure

 Conduct routine meetings to review information and data for program quality with M&E, CMT, other technical program officers and operations staff where needed

Representing -AGPAHI to MOHSW, DONORS, and other stakeholders concerning QI activities

 Work closely as -AGPAHI’s primary liaison person with National AIDS Control Program and University Research Company (URC) to support them in implementation of National QI program. Participate in meetings and assist in conducting trainings as requested when appropriate

 Use results of QI interventions to develop reports, best practice documents and guidelines in collaboration with other -AGPAHI staff; to share with AGPAHI, site staff and partners

 Conduct semi-annual QI campaigns by expanding QI initiatives at health facilities, synthesizing and analyzing semi-annual data, presenting QI findings and publishing literature (e.g. abstracts) in collaboration with QI TOTs and appropriately trained staff.

 Undertake any other duties as assigned by the Senior Program Officer, Quality Improvement

Qualifications, Skills and ability

 Degree in Medicine, Nursing or Social Sciences

 Master’s degree in Public Health will be an added advantage

 Experience of working with donor funded projects

 Experience working with health facilities in HIV/AIDS Programs and Research

 Experience in capacity building, such as planning and facilitating trainings and providing technical assistance

 Experience in implementing quality improvement initiatives

 Ability to travel to the field 50% of the time.

HOW TO APPLY

Interested candidates should submit a cover letter and CV (not exceeding four pages) and names and contact information of three referees before close of business on Friday 7th JULY, 2017 to the Executive Director, Ariel Glaser Pediatric AIDS Healthcare Initiative, by e-mail to recruitment@agpahi.or.tz 

Please mention the title of the position in your email and do not attach any document other than the CV and cover letter. Submission can also be dropped physically or by post in the address below:

Ariel Glaser Pediatric AIDS Healthcare Initiative

Plot 372, House No. 7 Chole Road (Near Coco Beach)

P.O. Box 38252 Dar es Salaam

AGPAHI is an equal opportunity employer, only shortlisted candidates will be contacted.