Multiple Employment Opportunities - The Ariel Glaser Pediatric AIDS Healthcare Initiative (AGPAHI)

  VACANCY ANNOUNCEMENTS

The Ariel Glaser Pediatric AIDS Healthcare Initiative (AGPAHI), an affiliate of Elizabeth Glaser Pediatric AIDS Organization (EGPAF) is Tanzanian led and managed national organization focusing largely on HIV and AIDS and other related health programs. AGPAHI implements all its programs in collaboration with Tanzania Government Entities through the Ministry of Health, Community Development, Gender, Elderly and Children (MoHCDGEC) and President’s Office – Regional Administration and Local Government (PO RALG) and other stakeholders. AGPAHI supports the provision of high-quality HIV and other health services and ensures that efforts are well-integrated into existing regional and district health systems.

AGPAHI is implementing various projects that are highly demanding and thus the organization is looking for a motivated, result driven, qualified and competent staff to feel various positions as per the AGPAHI organogram

PURPOSE

The Ariel Glaser Pediatric AIDS Healthcare Initiative (AGPAHI) intends to recruit several positions in the organization. The successful candidates will lead the different components of the organization with the aim of achieving the organizations’ mission and vision and specific project goals and objectives.

Position: Regional Program Coordinator (3)

Duty Station: Geita, Mara and Tanga

Responsible to: Zonal Program Manager

The Regional Program Coordinator is responsible for the leadership, coordination and management of the technical team staff in their Regions with the main objective being to ensure highest attainable technical performance to ensure quality services are provided in the AGPAHI supported programs.

Major Duties and Responsibility

 to coordinate the planning, implementation and monitoring of AGPAHI supported projects

 To collaborate with Regional and district authorities to provide technical assistance to AGPAHI supported sites

 Development of quarterly joint activity schedules for AGPAHI projects to be used for development of program officers’ work plans

 Facilitate the timely implementation of activities for AGPAHI supported projects through effective coordination of AGPAHI program officers’ activities

 Guide activities to be implemented by Program officer’ at field level, approve travel requests, review and approve activity reports

 Coordinate visits to AGPAHI supported sites by donors, AGPAHI senior officials and other stakeholders as needed

 Coordinate training for AGPAHI supported health facilities and overseeing implementation of the trainings

 Coordinate the development of donor reports for all AGPAHI supported projects with timely submission to supervisors

 Coordinate the support by program officers to AGPAHI sub-recipients including monitoring of subs work plans, activity implementation and reporting

 In collaboration with Strategic information unit oversee the implementation of data analysis continuous quality improvement and quality assurance activities

 Attend stakeholders’ and donor meeting as requested by supervisors

 Conduct performance reviews of and guide annual development of goals and objectives by supervisees

 Coordinate continuous medical education of AGPAHI program staff and documentation of best practices/lessons learned

 Perform any other duty as assigned by supervisor

Required qualification/Skills/Ability

 Degree or equivalent in medicine or social sciences; Master degree in Public Health is an added advantage

 Three to five years’ experience working in NGO implementing health related projects

 Over two years of experience implementing HIV and AIDS related initiatives

 Experience of supervising staff with good communication skills and ability to effectively manage time

 Computer skills with experience of using Microsoft office package and statistical packages

 Knowledge in HIV and AIDS current national guidelines, policies and standard operating procedure

 Knowledge of HIV and AIDS national reporting system and quality assurance

 Experience in facilitating HIV related trainings

Position: Program Officer, Reproductive and Child Health (7)

Duty Station: Geita, Mwanza, Mara

Responsible to: Regional Program Coordinator

Purpose of post:

Program Officer, Reproductive and child health is a self-motivated individual who will provide oversight and technical assistance to districts to enable them provide quality comprehensive implementation of PMTCT/Reproductive Child Health (RCH) activities in respective districts in collaboration with R/CHMTs. He/ she will be required to provide clinical advice and direction in the implementation of scaling –up of PMTCT/RCH, pediatric HIV, HEEID services, Adolescent services and Cervical Cancer Screening and Follow up services within AGPAHI. He/ She will coordinate all PMTCT/RCH, pediatric HIV,HEEID services, Adolescent services and Cervical Cancer screening services activities and program components within AGPAHI implementing sites. Participate in planning of PMTCT/RCH, Pediatric activities including HIV Exposed Early

Infant Diagnosis (HEEID), Adolescent services and Cervical Cancer screening services within AGPAHI.

Principal Functions:

Assists in co-ordination of PMTCT/RCH, pediatric HIV, HEEID services, Adolescent services and Cervical Cancer Screening and Follow up services in the programs

 Coordinate the management of PMTCT/RCH, pediatric HIV,HEEID services, Adolescent services and Cervical Cancer Screening and Follow up related activities within AGPAHI implementation sites.

Provide technical inputs and assistance to health facilities and AGPAHI staff

 Visit health facilities and provide onsite technical assistance to health facilities and project staff including Sit in Approach (SIA) at the clinic days on PMTCT/RCH and Pediatric issues.

 In collaboration with CHMTs identify site staff training needs, organize and facilitate Pediatric HIV and AIDS training when deemed necessary.

Facilitate quality improvement of service delivery by sub-grantees

Facilitate monitoring and evaluation of our sub grantees

 To perform a systematic supervision of M&E systems and to make effective use of M&E data to monitor performance and to provide feedback.

 Make use of CTC 2 and GLASER data base to monitor performance of sub grantee

 Assist sites with quarterly preparation of C&T, PMTCT/RCH and LIFE reports when necessary

Facilitate communication with partners and donors

 Acts as the main contact person for sub-grantees to coordinate the communication between sub-grantee, Field office and other program staff on PMTCT/RCH, Adolescent, Pediatric and HEEID issues.

Reflective practice and organizational learning

 Identify, document and share various treatment models and their effectiveness with key lessons learnt on Reproductive ,Maternal, Neonatal, Child and Adolescent (RMNCAH)HIV care and treatment from local partner treatment facilities

Qualifications, Skills and ability

Advance diploma or degree in Medical related field Preference will be given to the following;

 Minimum three years’ experience in HIV/AIDS Care and Treatment programs

 Experience in RMNACH activities, PMTCT/RCH and Pediatric HIV/AIDS programs

 Clinical experience of RCH and Pediatric HIV/ AIDS management

Position: HR & Administration Officer

Duty Station: Mwanza

Responsible to: Zonal Program Manager

Technical Supervisor: Human Resources & Administration Manager

Job purpose:

The Human Resources & Administration Officer is a self-motivated individual who will provide oversight to personnel matters and oversee essential administrative activities in the Mwanza office. He/She will be responsible to the Zonal Program Manager and will work in close collaboration with the Human Resources and Administration Manager to support Mwanza Zonal Office.

Duties:

General administration

 To maintain an efficient administration system for human resources information for Mwanza office

 To support the Zonal Program Manager to ensure adequate staffing and development of staff at AGPAHI

 To make sure HR policies and procedures, Tanzania Labor Laws and practices are well understood and adhered to.

 Advice Mwanza Office on any HR policies and procedures issues.

 Educate staff on performance management process and supervisors to perform a performance management in Zonal Office.

 Conduct a staff training needs assessment and design staff development plans.

 Oversee the general administration and management of staff leave database in Zonal Office

Personnel Management

 Human Resources procedures and policies are carried out in Mwanza Office and in areas like recruitment procedures, probationary periods monitored, orientations.

 Ensure that all current Employment & Labor Relations Acts and Taxation laws are obtained and held in the office for reference.

 Ensure that Supervisors have performance reviews with their staff in a timely manner each year.

 Training, learning and development for staff is identified and organized for staff in line with budgets available for the training and development.

 Keep abreast of new policies and procedures in Human Resources that apply to Tanzania.

 Ensure that appropriate supervisors are advised of any changes to procedures and policies.

 Propose ways and means to maintain and retain qualified and competent staff

 Ensure that safety needs are met in Mwanza office and risk management taken into account.

Supervisory duties

 Supervises the activities of the Logistics Assistant, Administrative Assistant, Office Attendants and Drivers

Other duties

Carry out any other responsibilities as assigned by the Human Resources & Administration Manger

Education, Skills & Abilities

 Bachelor Degrees in Human Resources Management with enough knowledge and experience with Tanzania Labor Laws.

 3 years practical experience in Human Resources Management.

 2-3 years’ experience in Office Administration.

 Previous work experience in working with NGOs would be preferred

 Highest ethical and integrity

 Computer literacy, with comfortable working experience with the basic Microsoft packages (Word and Excel )

Position: Administrative Assistant (02)

Reports to: HR & Administration Officer

Duty station: Shinyanga and Mwanza

Purpose of post:

To administer and oversee essential administrative activities in Shinyanga/Mwanza office

RESPONSIBILITIES AND TASKS:

1.1 Reception

 Ensure good relationship between the Organization and the public in person, over the phone, and through e-mails when interacting with or visiting the Shinyanga and Mwanza Office.

 Maintain reception information/literature.

 Keep the reception area tidy and welcoming during office hours.

 Ensure Shinyanga Office Access Procedures are followed at all times.

1.2 Mail Administration

 Liaise with the Logistics Officer in distribution of official mails.

 Acknowledge receipt of all incoming mails, register the same and channel to responsible official for action.

 Administer incoming and outgoing documents and parcel couriers

1.3 Secretarial Duties

 Maintain and control office supply, stationery, and kitchen supplies for Shinyanga office.

 Oversee and facilitate hotel, transport logistics and other travel needs for AGPAHI Staff and official visitors.

 Organize and assist with travel arrangements for all official travelers

 Manage key vendor relationships with local hotels and Travel Agency

1.4 Property and Equipment Management

 Oversee the use and maintenance of the office equipment including the photocopier, fax, binding machine to ensure that they are in working order and arrange for their repair and maintenance as needed.

 Oversee proper running of utilities for the building such as electricity water and proper function of telephone lines.

 Oversee and manage the cleaning of the building and the surrounding.

 Manage safety and security of the building and assets.

 Ensure Shinyanga Office storerooms are organized and clean.

1.5 Field Support

 Liaise with Regional Admin Staff to ensure standard Admin policies and procedures are implemented in each office.

1.6 Other Duties

 Assess Admin policies and procedures on an on-going basis to identify and propose new policies or changes as needed, in addition to monitoring the implementation of existing Admin policies to ensure they are being properly adhered to.

 Any other relevant duties as assigned by Finance & Administration Officer

Qualifications, Skills and ability

 Educational background relevant to fulfillment of the duties and responsibilities as described above(University/college degree on related field is required)

 2-3 years’ experience as an Office Administrator.

 Previous experience in working with NGO sector is required.

 Strong interpersonal skills

 High quality written & oral communication ability

 Strong supervisory skills

 Strong computer literacy

Position Title: Driver (4 Posts)

Working Station: Mwanza, Tanga and Dar es Salaam

Reports to: Logistics Officer

Purpose of the position:

To provide safe and reliable transport service to the designated staff and guests of AGPAHI in a highly professional and efficient manner, at the same time, adhere to the organization policies and follow road safety standards.

RESPONSIBILITIES AND TASKS:

 Maintains and keeps up to date log books on daily basis indicating kms, trip description and responsible person

 Operate the official vehicle in accordance with AGPAHI regulations, know and observe all applicable traffic laws, ordinances, and regulations, and always use road safety standards

 Vehicle driver assumes all responsibility for any and all fines or traffic violations associated with his use of AGPAHI vehicle

 Regular inspection and cleanliness of the vehicle and ensure general maintenance service as specified in the Manufacturer’s manual.

 Checks and logs daily mileage, petrol consumption, oil changes, etc.

 Advise the Administration on minor or major repairs as soon as the problem is detected

 Drives the project/office staff at the required destinations

 Assist in the delivery/collection of mail, equipment, supplies, documents to partners and other institutions as required.

 Send copy of vehicle logbook at the end of every week to the Administration for computing and charging mileage costs to appropriate costs centers

 Liaise regularly with Administrative/HR Officer on weekly activities

 Assist in any other duties as required

EXPERIENCE & QUALIFICATIONS

 Certificate of secondary education

 Certificate from National Institute of Transportation

 A valid driving license class C

 Skills in minor vehicle repairs an added advantage

 Five years of proven accident-free , vehicle driving

 Written and spoken Kiswahili and English

Title: Office Attendant

Location: Mwanza

Direct Supervisor: Administrative Assistant

The Office Attendant is responsible under the overall guidance of the Administrative Assistant for maintaining the hygiene and cleanliness of the office premises and environment

Duties:

General administration

 Ensure that the office premises internally and externally are clean at all times

 Ensure that office supplies like cleaning materials, coffee, tea etc are economically utilized and available whenever required.

 Report security problem to supervisor immediately when there is any problem.

 Any other reasonable duties as requested by the HR/Administration Officer

Relationships

The office cleaner reports to Administrative Assistant and may work closely with all other staff in order achieve the common goals of Organization

Other duties

Carry out any other responsibilities as assigned by the Administrative Assistant

Education, Skills & Abilities

 Secondary Education certificate of completion

 Demonstrated 2-3 years’ experience on Office Administration

HOW TO APPLY

Interested candidates should submit a cover letter and CV (not exceeding four pages) and names and contact information of three referees either physically or by post ONLY in the address below:

To the Executive Director

Ariel Glaser Pediatric AIDS Healthcare Initiative (AGPAHI)

Plot 372, House No. 7 Chole Road (Near Coco Beach)

P.O. Box 38252

Dar es Salaam

Deadline: Friday 17th March, 2017 2pm,

Only shortlisted candidates will be contacted.