Financial Analyst - Walter Reed Program (WRP)

Walter Reed Program (WRP) - Tanzania  | HJFMRI

A collaboration with U.S. DoD

 Locally known as the Walter Reed Southern Highlands AIDS Program, the Henry Jackson Foundation Medical Research International (HJFMRI) is an international non-governmental organization working in several countries conducting research studies and providing care and treatment to people affected by HIV/AIDS. HJFMRI is funded by the Presidents Emergency Plan for AIDS Relief PEPFAR.

In collaboration with the Ministry of Health and Welfare (MOHSW), HJFMRI has been leading a comprehensive HIV/AIDS care and treatment program in the Southern Highlands of Tanzania since 2004 with support from the President’s Emergency Plans for AIDS Relief (PEPFAR). The program is based in the Southern Highland Zone and has since extended to more than 100 health facilities in Mbeya, Rukwa and Ruvuma regions, which collectively represent a catchment area of about 6 million people. Mbeya region is one of high prevalence regions in Tanzania and expansion of HIV care and treatment programs is critical.

Walter Reed Program is seeking qualified candidates to fill the positions below.

Cover letters and resumes should be sent to the

Human Resources Manager,

P.O. Box 6396, Mbeya

or

e-mailed to; recruitment@wrp-t.org

NOTE: to be considered, applicants must put the TITLE OF THE JOB in the SUBJECT LINE. Deadline for submission of the application is February 10th, 2017. Those who do not meet the minimum requirements as detailed below should not submit applications.

Job Title : Financial Analyst

Reports to: Finance Manager

Location : Mbeya with 10% Travel time

General Overview

The purpose of the Budget Analyst position is to provide leadership and direction in all phases of budgeting services at WRP. This includes budget preparation, formulation, analysis, presentation, and reporting. The Budget Analyst will consolidate budget data and provide a viable overview of the financial situation of both the WPR program and partners. They will provide financial advice to managers to enhance program planning and effective decision-making. Additionally, he will seek to implement budget guidelines and processes with respect to the requirements from both the US Government and HJFMRI.

Duties and Responsibilities

Budget Preparation/Formulation

 Establish and maintain an annual budgeting calendar that includes the establishment of a yearly program/operational budget and a cycle of budgetary reviews;

 Act as an advisor to Program and Operational Managers, as well as to WRP partners in budget preparation, submission and fiscal allocation;

 Oversee the creation, submission and collation of budget ;

 Disseminate approved budgets throughout the organization and explain issues as requested;

 Fully integrate the role of Budget Analyst within the Finance Team, ensuring synergy between the existing positions and this one;

 Enter all approved budgets into QuickBooks in a timely manner, and pull reports from the same

Budget and Budget Process Review

 Review proposed Program and Operational budget submissions for both WRP staff and partners with respect to accuracy, completeness and compliance;

 Examine whether budget submissions can be achieved based on known capacity constraints and inform the management of potential problem areas;

 Create and/or propose enhancements to budget models and tools:

 Review all budget templates for calculation errors;

 Compare budgets to actual at the end of each reporting period and identify areas of significant variance;

 Consult with WRP managers and partners to ensure that budget adjustments are made in accordance with program changes;

 Summarize budgets and submit recommendations for the approval or disapproval of fund requests;

Reporting

 Inform Program and Operational Managers of due dates for the submission or review of budget materials.

 Create consolidated budget versions for management review and approval.

 Liaise with the Contract and Grants Manager and Outreach Team to establish Partner budgets in an integrated, timely and cost effective way.

 Create reports and PowerPoint presentations summarizing results of budget analysis and present the reports to management.

Capacity Building and Systems Development

 Working with the appropriate staff in Mbeya and at HQ, provide input into the continued development of user-friendly budget systems;

 Enhance the skill sets of WRP staff and partners in all aspects of budgeting;

 Develop guidelines, checklists and other materials to improve staff and partner budgeting processes;

 Develop and facilitate training sessions and educational materials designed to increase WPR staff and partner abilities to budget, forecast, track expenses by program area and report.

Other

 Contribute to team-wide communications and planning;

 Participate in staff events and meetings;

 Undertake other project based work when requested by the Finance Manager or Sr. staff.

Education Qualifications

 At least a bachelor or Master’s degree in one of many areas, including accounting, finance, business, economics, statistics;

 Strong analytic and policy analysis backgrounds that may be obtained through such majors as political science, economics, public administration, or public finance.

 Both quantitative and analytical skills

 Strong numerical and analytical skills, courses in statistics or accounting are helpful, regardless

Other qualifications

 Budget analysts must abide by strict ethical standards.

 Integrity, objectivity, and confidentiality are all essential when dealing with financial information, and budget analysts must avoid any personal conflicts of interest.

 Mathematical skills and should be able to use software packages, including spreadsheet, database, data-mining, financial analysis, and graphics programs.

 Strong oral and written communication skills also are essential, because budget analysts must prepare, present, and defend budget proposals to decision makers. In addition, budget analysts must be able to work under strict time constraints.