Utility Monitoring Clerk - US Mission in Dar es Salaam

EMPLOYMENT OPPORTUNITY – Utility Monitoring Clerk

CLOSING DATE OF THE POSITION: September 7, 2016

Vacancy Announcement Number: 16/103

OPEN TO: All Interested Candidates/ All sources

WORK HOURS: Full-time; 40 hours/week

SALARY: Ordinarily Resident (OR): FSN- 5; (Step 1- TZS 14,962,221 through Step 13- 22,443,321 per annum)

Not-Ordinarily Resident (NOR): FP- 9*
*Final grade/step for NORs will be determined by Washington.

The “Open To” category listed above refers to candidates who are eligible to apply for this position. The “Open To” category should notbe confused with a “hiring preference” which is explained later in this vacancy announcement.

ALL ORDINARILY RESIDENT (OR) APPLICANTS (See Appendix A for definition) MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.

The US Mission in Dar es Salaam is seeking eligible and qualified applicants for the position of Administrative Clerk in the General Services Section.

BASIC FUNCTION OF POSITION

Responsible for managing the utility meter readings for the Embassy compound (NEC), CDC off-site office space and over 100 government-owned and leased residences in Post’s housing pool. Coordinates with utility companies and internal Embassy offices to ensure timely and accurate meter readings. Data enters utility meter information for all properties into the TREES utility data portal each month. Serves as Post’s subject matter expert on utility data/usage.

MAJOR DUTIES AND RESPONSIBILITIES:

UTILITY METER MANAGEMENT:  35%

1.      Responsible for managing the utility meter readings for the Embassy compound (NEC), the CDC off-site office space and over 100 government-owned and leased residences in Post’s housing pool.

Meter Reading Coordination: Ensures that DAWASCO (water utility) and TANESCO (electricity utility) make timely and accurate readings of water and electric meters for the NEC, CDC office, and all residences. Keeps utility companies apprised of the most current list of Embassy meters and locations.   Coordinates appropriate security access for the utilities to the properties as needed for monthly meter readings. Completes monthly spot checks of a selection of residential property access records to ensure meter readings are taking place.

Meter Troubleshooting/Resolution: Fosters a robust working relationship with key utility company contacts to ensure accurate meter readings for billing statements.   When monthly consumption is unusually high, initiates and coordinates a timely review of the meter reading with the utility company. Actively works with the utility company to promptly resolve issues ranging from incorrect meter readings to water leaks, coordinating with internal Embassy offices as required.

DATA ENTRY TREES UTILITY MODULE:  60%

2.                  Responsible for the monthly entry of utility data for electricity, water and generator diesel fuel consumption into the TREES utility module for meters and generator diesel tanks at the NEC, CDC office and over 100 government-owned and leased residences in Post’s housing pool. Data entry includes dates of consumption, consumption units, monthly cost and meter readings for each meter/property.

3.      Must coordinate closely with the Budget and Fiscal Voucher Examiners and Budget Analysts to promptly receive copies of utility bills and diesel fuel consumption.   Must complete precise, accurate data entry of all properties under compressed time schedule to ensure electronic submission to the Overseas Building Office (OBO) within two weeks of receipt of bills.

4.      Produces a monthly TREES-generated usage report for the Management Officer, General Services Officer and Financial Management Officer’s review. Identifies unusual consumption in a given month and pro-actively works with the utility company and internal Embassy offices to resolve any outstanding issues.

TREES/UTILITY SUBJECT MATTER EXPERT:  5%

5.                  Serves as Post’s primary subject matter expert on TREES. Serves as the primary point of contact between OBO and Post for all data entry related issues. Keeps abreast of all changes to the TREES software and OBO TREES reporting requirements.

6. Performs other duties as assigned by the Supervisory Voucher Examiner, the Financial Specialist, or the FMO.

QUALIFICATIONS REQUIRED

All applicants must address each required qualification listed below with specific and comprehensive information supporting each item. Failure to do so may result in a determination that the applicant is not qualified.

1.      Education: 
Completion of secondary school is required

2.      Experience: 
Three years of progressively responsible experience in data entry and utility management work is required.

3.      Language:
Level III (good working knowledge) in English and Level IV (fluent) in Kiswahili (speaking, reading and writing) is required (This will be tested)

4.      Skills and Abilities: 
Possess typing and computer skills (MS Word, MS Excel, MS Outlook, Internet). Must have ability to easily learn new computer software, particularly data bases is required. (This will be tested).

5.      Job Knowledge: 
Must have sound working knowledge of pertinent Department of State and other USG laws, procedures, and regulations, especially internal Embassy procedures on utility billing and management is required.

SELECTION PROCESS: When qualified, applicants who are U.S. Citizen Eligible family Members (USEFMs) and/or preference-eligible U.S. Veterans are given a preference in hiring. Therefore, it is essential that these applicants make themselves known as having a hiring preference and specially address the required applications above in their application.

HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

HIRING PREFERENCE ORDER: 
      1. AEFM / USEFM who is a preference-eligible U.S. Veteran*
      2. AEFM / USEFM 
      3. FS on LWOP**
 

* IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of the most recent Member Copy Four (4) of the DD-214, Certificate of Release or Discharge from Active Duty, and, if applicable, a letter from the U.S. Department of Veterans Affairs. If claiming conditional eligibility for U.S. Veterans’ preference, applicants must submit proof of conditional eligibility. If the written documentation confirming eligibility is not received in the HR office by the closing date of the vacancy announcement, the U.S. Veterans’ preference will not be considered in the application process. Mission HR’s decision on eligibility for U.S. Veterans’ preference after reviewing all required documentation is final.

** This level of preference applies to all Foreign Service employees on LWOP.

ADDITIONAL SELECTION CRITERIA:

1.      Management will consider when determining successful candidacy: nepotism, conflicts of interest, budget, and residency status.

2.      Current OR employees serving a probationary period are not eligible to apply. Current OR employees with an Overall Summary rating of Needs Improvement or Unsatisfactory on their most recent Employee Performance report (EPR) are not eligible to apply.

3.      Current NOR employees hired on a Family Member Employment (FMA) or a Personal Service Agreement (PSA) are not eligible to apply within the first 90 calendar days of their employment, unless they have a When Actually Employed (WAE) work schedule.

4.      The candidate must be able to obtain the local security certification.

HOW TO APPLY: Applicants must submit the following documents to be considered. Failure to do so may result in a determination that the applicant is not qualified.

1.      Universal Application for Employment (UAE) (Form DS-174), which is available on our website or by contacting Human Resources. (See “For Further Information” above);

2.      Any additional documentation that supports or addresses the requirements listed above (e.g. resume, transcripts, degrees, etc.)

3.      Copy of Credentials – Secondary School Certificate.

4.      For Tanzanian Nationals: Copy of Passport, or National ID, or Voter ID

5.      For Other Nationals: please attach current Resident/Work Permit and copy of valid Passport.

WHERE TO APPLY: Effective immediately only online applications will be accepted via DarRecruitment@state.gov

When sending an online application, please indicate the position title in the subject line.
Failure to do so will result in an incomplete application.

EQUAL EMPLOYMENT OPPORTUNITY: The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age(below compulsory retirement age), disability, political affiliation, marital status, or sexual orientation. The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs. The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliation. Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief.

Appendix A – DEFINITIONS

Eligible Family Member (EFM): An EFM for employment purposes is defined an individual who meets all of the following criteria:

1.                  U.S. Citizen or not a U.S. Citizen; and

2. Spouse or same-sex domestic partner (as defined in 3 FAM 1610); or
3. Child, who is unmarried and under 21 years of age or, regardless of age, is incapable of self-support. The term “child” shall include, in addition to natural offspring, stepchild, adopted child, and a child under legal guardianship of employee, spouse, or same-sex domestic partner when such child is expected to be under legal guardianship until 21 years of age and when dependent upon and normally residing with the guardian; or
4. Parent (including stepparents and legally adoptive parents) of employee, spouse, or same-sex domestic partner, when such parent is at least 51 percent dependent on the employee for support; or
5. Sister or brother (including stepsisters and stepbrothers, or adoptive sisters or brothers) of the employee, spouse, or same-sex domestic partner when such sibling is at least 51 percent dependent on the employee for support, unmarried, and under 21 years of age, or regardless of age, incapable of self-support; and
6. Listed on the travel orders or approved Form OF-126 of a sponsoring employee, i.e., a direct-hire Foreign Service, Civil Service, or uniformed service member who is permanently assigned to or stationed abroad or, as appropriate, at an office of the American Institute in Taiwan; and
7. Is under chief of mission authority.

U.S. Citizen Eligible Family Member (USEFM): A USEFM is an individual who meets all of the following criteria:

1.                  U.S. Citizen; and

2. Spouse or same-sex domestic partner (as defined in 3 FAM 1610) of the sponsoring employee; or
3. Child of the sponsoring employee who is unmarried and at least 18 years old; and
4. Listed on the travel orders or approved Form OF-126 of a sponsoring employee, i.e., a direct-hire Foreign Service, Civil Service, or uniformed service member who is permanently assigned to or stationed abroad or, as appropriate, at an office of the American Institute in Taiwan; and resides at the sponsoring employee’s post of assignment abroad, or as appropriate, at an office of the American Institute in Taiwan; and is under chief of mission authority; or
5. resides at an Involuntary Separate Maintenance Allowance (ISMA) location authorized under 3 FAM 3232.2; or
6. Currently receives a U.S. Government retirement annuity or pension from a career in the U.S. Foreign Service or Civil Service.

Appointment Eligible Family Member (AEFM): An AEFM is an individual who meets all of the following criteria:

·         U.S. Citizen; and

·         Spouse or same-sex domestic partner (as defined in 3 FAM 1610) of the sponsoring employee; or

·         Child of the sponsoring employee who is unmarried and at least 18 years old; and

·         Listed on the travel orders or approved Form OF-126 of a sponsoring employee, i.e., a direct-hire Foreign Service, Civil Service, or uniformed service member who is permanently assigned to or stationed abroad or, as appropriate, at an office of the American Institute in Taiwan (AIT); and

·         Is under chief of mission authority; and

·         Is residing at the sponsoring employee's post of assignment abroad or, as appropriate, at an office of the American Institute in Taiwan; and

·         Does NOT currently receive a U.S. Government retirement annuity or pension from a career in the U.S. Foreign Service or Civil Service.

Member of Household (MOH) : A MOH is an individual who meets all of the following criteria.

·         A MOH is someone who accompanies or joins a direct-hire Foreign Service, Civil Service, or uniformed service member permanently assigned to or stationed abroad or, as appropriate, at an office of the American Institute in Taiwan; and

·         A MOH must be officially declared to the COM by the sponsoring employee as part of his/her household; and

·         A MOH is under COM authority;

·         A MOH may include a parent, unmarried partner, other relative, or adult child;

·         A MOH may or may not be a U.S. Citizen;

·         A MOH is not an EFM;

·         A MOH is not listed on the travel orders or approved Form F-126 of a sponsoring employee.

Not Ordinarily Resident (NOR) – An individual who meets the following criteria:

·         An EFM, USEFM or AEFM of a direct-hire Foreign Service, Civil Service, or uniformed service member permanently assigned or stationed abroad, or as appropriate, at an office of the American Institute in Taiwan; or

·         Has diplomatic privileges and immunities; and

·         Is eligible for compensation under the FS or GS salary schedule; and

·         Has a U.S. Social Security Number (SSN); and

·         Is not a citizen of the host country; and

·         Does not ordinarily reside in the host country; and

·         is not subject to host country employment and tax laws.

Ordinarily Resident (OR) – An individual who meets the following criteria:

·         A citizen of the host country; or

·         A non-citizen of the host country (including a U.S. citizen or a third-country national) who is locally resident and has legal and/or permanent resident status within the host country and/or who is a holder of a non-diplomatic visa/work and/or residency permit; and/or

·         Is subject to host country employment and tax laws.

Only shortlisted candidates will be contacted