Data Processing Assistant (Medical) - International Organization for Migration Mission in the United Republic of Tanzania

Open to Internal and External Candidates

Application Deadline: 13^th November, 2016

Vacancy Announcement – IOM/KGM/057

Position Title	:	Data Processing Assistant (Medical) (X Positions)
Duty Station	:	Kigoma Region, Tanzania
Classification	:	General Service Staff, Grade G4
Type of Appointment	:	Six months, with possibility of extension
Estimated Start Date	:	As soon as possible

Closing Date

:

13th November, 2016

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

	IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

 

Context:

Under the general guidance of Chief of Mission (CoM), overall supervision of Chief Medical Officer and under the direct supervision of the Migration Health Officer (MHO), the incumbent will be responsible for accurate and timely data encoding and all other related activities such as data reconciliation, receipt of information, data processing, generating forms and reports:

Core Functions / Responsibilities:

Data Reconciliation:

1.         Generate Hold-Alert list from Mimosa on a daily basis for the chief nurse to follow up.

2.         Keep a record of quality control for X-ray reading discrepancy.

3.         Run queries on mimosa to ensure accuracy in Data processing.

Receive information:

1.         Receive XMIF photos for USRP cases and load to Mimosa

2.         Receive new medical forms from all agencies and clients

Data processing:

3.         Prepare monthly/quarterly/yearly reports and statistics for submission to DaProFo

           (Data Processing & Follow Up)

4.         Initialize and print blank USRAP forms.

5.         Print blank US self-payer forms.

6.         Prepare, generate and issue to the respective staff - lists for Counselling, laboratory

tests, physical examination, vaccinations, Mantoux, CXR and one list for the security

guards to ensure crowd control.

7.         Prepare and print consent and vaccination forms on a daily basis during HA

8.         Assist with taking photos of AUS and CAN clients

9.         Load photos for US, CAN, AUS clients to mimosa

10.       Update no-show cases on our daily lists and mimosa

11.       Ensure timely return of all completed medical forms to the respective embassies,

high commissions and agencies including organizing courier delivery for medical

forms destined overseas.

12.       Send USRP CXR films and draft DS forms to DaProFo for record keeping.

13.       Prepare data on vaccinations given to Aus, Canada refuges and disseminate to the

Pre-departure and Medical administration staff.

Administration

14.       Assist MHD users with problems resulting from Mimosa and other computer/printer

errors

15.       Order and follow up on office stationary items, laundry items and computer/printer

accessories

16.       Ensure all telecommunication gadgets, systems and connections at the clinic are up

and running in coordination with ITC department

17.       Direct Supervision of the data entry clerks

18.       And any other duties assigned.

Required Qualifications and Experience

Education&Experience

·         Bachelor’s Degree in relative field with two years of work experienceor Secondary school diploma with four years of relevant work experience in medical institutions.

·         Experience in IT/Information systems

• Experience working in an international humanitarian environment and in liaising with a variety of partners at all levels of the hierarchy.
• Computer Literacy & proficiency in Ms Windows XP and 2007, Ms Office 2007, 2010, Database and Ms Access.
• Accuracy in handling and reporting data.
• Delivers on set objectives in hardship situations
• Effectively coordinates actions with other implementing partners
• Maintains confidentiality and discretion in appropriate areas of work.
• Previous work experience with an international organization and NGOs dealing with refugees would be a strong advantage

Languages

Fluency in English and Kiswahili is required.

Required Competencies

Behavioural

• Accountability – takes responsibility for action and manages constructive criticisms
• Client Orientation – works effectively well with client and stakeholders
• Continuous Learning – promotes continuous learning for self and others
• Communication – listens and communicates clearly, adapting delivery to the audience
• Creativity and Initiative – actively seeks new ways of improving programmes or services
• Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;
• Performance Management – identify ways and implement actions to improve performance of self and others.
• Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility;
• Professionalism -  displays mastery of subject matter
• Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation.
• Technological Awareness - displays awareness of relevant technological solutions;
• Resource Mobilization - works with internal and external stakeholders to meet resource needs of IOM.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.

Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.

How to apply:

Interested candidates should fill in the PH form, submit CV and cover letter indicating Vacancy Notice number with 3 professional references and contacts to tzvacancy@iom.int

Or send applications to the address below;

International Organization for Migration Mission in the United Republic of Tanzania

Slipway Road, off Chole Road, Plot # 1365 Msasani. PO Box 9270 Dar es Salaam, Tanzania

Kindly note only shortlisted candidates will be contacted.

For further information, please refer to: https://tanzania.iom.int/