Logistics Coordinator Assistant - Médecins Sans Frontières (MSF)

Application Deadline: Tuesday 25^th of October, 2016 at 5pm.

MSF Switzerland (MSF-CH)

Job Vacancy: Logistics Coordinator Assistant

Médecins Sans Frontières (MSF) is an international, humanitarian, non-governmental 

organisation providing assistance to people in need as a result of natural and man-made

 disasters, irrespective of race, religion, ideology or politics.

MSF Switzerland (MSF-CH) is currently seeking to employ a qualified candidate for the

 following position:

Function:                   Logistcs Coordinator Assistant

Start date:                  Immediately

Report to:                     Logistics Coordinator

Location                     Dar es Salaam and Field visit if required       

Main Purpose

Assist the logistics coordinator in specific activities and assume some delegated tasks, according to his/her instructions and complying with MSF standards, in order to ensure a proper logistic management in capital and provide support to logistic activities in the projects.

Accountabilities

§  Plan and supervise the logistics within the coordination base (repairs, equipment maintenance, stock management, cleanliness…), in order to ensure the best operational working conditions in the capital. §  Support the logistics coordinator and/or the supply manager in organizing the ordering and transport of goods to the different projects, in order to comply with their needs in terms of quality and timelines §  Organize and supervise fleet of vehicle in the coordination base (driver’s schedules, vehicles maintenance, vehicles registration and insurance, fuel consumptions, etc.), in order to ensure coping with the transportation and movement needs. §  Assist the logistics coordinator with the checkup and supervision of the proper functioning of the computers and other communication and IT equipment, in order to ensure a continuous and appropriate flow of information and communication. §  Ensure repair and maintenance of generators and power back-up systems as well as cold chain equipment, water pumps and other technical equipment used or stocked in capital and inform to the logistic coordinator in case of any further needs concerning technical equipment, in order to have an adequate running. §  Support the LogCo in the planning and ensuring an appropriate emergency preparedness and response capacity (stocks, contacts, transport means, staff training), and participate in any emergency activity or exploratory visit, in order to ensure giving appropriate assistance to population. §  Inform the logistics coordinator in case of any major issue and draw-up all required reporting, in order to keep updated and reliable information that will ease decision-making.

Tasks and Responsibilities

• Organize regular meetings with the logistics team, in order to share all information, challenges, and finding solutions where necessary.
• Ensure that the logistics team is well equipped to provide day-to-day (basic) tasks and good planning for periods of absence ie. Holidays field visits etc..
• Responsible for logistical staff rotation schedules, rosters, presence, absence and holidays planning
• Supervise the Log Base and on his/her daily activities – Inform him/her on a regular basis on new procedures and regulations
• Provide monthly logistics activity report to the LogCo, assist in preparing required reporting and update overviews etc.
• Perform other duties as assigned by his/her line manager the LogCo
• Travel to the projects in the field as required
• Assist in training logistical staff

Requirements
Education	·        Bachelor degree required.
Experience	·        Essential two years of previous experience in similar jobs. ·        Desirable with MSF or other NGOs, in developing countries.
Languages	·        Fluent spoken and written English and Swahili is essential.
Knowledge	·        Essential computer literacy (word, excel, internet)
Competences	·        Demonstrated ability in Management ·        Proven experience in Management skills. ·        Ability to travel and work to the field projects as required ·        Has experience training staff in day-to-day duties ·        Teamwork ·        Stress Management ·        Commitment ·        Flexibility ·        Results

Interested candidates are invited to submit their application letter and a detailed CV to the 

HR department at MSF Switzerland vial msfch-tanzania-recruitment@geneva.msf.org latest by   

Tuesday 25th of October, 2016 at 5pm.

Please be sure to indicate in the subject line of your email the position title `` 

Logistics Coordinator Assistant``.

Women are encouraged to apply.

Only short-listed candidates will be invited to an interview.