Records Assistants
Application Deadline:Thursday, the 3 rd of
November 2016 at 17:00pm
EARTH SCIENCES INSTITUTE OF
SHINYANGA
P. O. Box 1016, Shinyanga,
Tanzania,
Tel: + 255 28 2762854,
+255785163274/ +255769426401
Email: info@esis.ac.tz,
Website: http://www.esis.ac.tz
EMPLOYMENT OPPORTUNITY
Introduction
Earth Sciences Institute
of Shinyanga (ESIS) is a Private Technical Institute
licensed by the National Council for
Technical Education of Tanzania (NACTE)
with Reg. No REG/EOS/041 to offer Exploration
and Mining Geology and
Petroleum Geosciences courses. ESIS’s head
office is located in Shinyanga
Municipality while some classes and dormitories
are currently located within
the mining premises of Williamson Diamond
Limited in Mwadui Shinyanga.
Job Title: Records Assistants
Department: Administration
Report to: Administrator
Main Purpose
Records assistant work under the supervision
of the Administrator shall securely sort,
classify, maintain and archive different
documents, files, records in a central filing
system.
Personal Attributes
Team
player with the ability to work independently
High
level of integrity, honest and sense of responsibility
Self
motivated and able to endure long working hours in
new challenging environments
Committed
to deliver work of a high quality that meet and
exceed industry standards
High
level administrative skills
Demonstrate
high level of customer care skills
Roles and
Responsibilities:
The Record Assistant will be
responsible in particular for:-
A
records assistant provides assistance in managing ESIS records.
Ensure
that all records are gathered, processed, indexed and well-kept
securely
Maintain
ESIS security and confidentiality of information in
accordance with the ESIS Record Management
and Public Information
Disclosure Policies.
Provide
access to filed reports/documents through proper
authorization protocols
Establish,
update and maintain a one point records registry hub
Establish
and maintain an updated file tracking system
Accurately
record, file and distribute all inbound and outbound
correspondences including mails, faxes,
emails and internal
correspondence etc.
Assist
in the training of internal users on records management
systems and related processes.
Assist
in the formulation, implementation and review of record
management policies and the related documents
to match with
Tanzania Information Related Laws and Policies.
Prepare
and submit weekly and monthly record management reports
to the supervisor
Perform
any other duties as may be assigned by his/her supervisor
Qualification and
Experience:
We
are looking for a certificate or Diploma candidates with background in
records management or related field
Multipurpose
individual
Good
Communication skills (written, verbal or even both)
Knowledge
of database and computer basics at large
A
sound and good track record of confidentiality on information
management
Able
to work independently and under pressure and still meet deadlines
Ability
to work long hours
Sound
knowledge of customer service principles
An
individual who is motivated to grow and advance his/her career
through reading and studying
The
incumbent should be multitasks individual who can perform
secretarial tasks, such as typing, photocopying,
receiving calls,
Should
be not be above 30 years old.
Women
are highly encouraged to apply
Application Instructions
Submit your application letter together with
an updated CV to
The
Principal
Earth Sciences Institute
of Shinyanga (ESIS)
Shinyanga
P.O. Box
1016, Shinyanga
Apply online Website: http://esis.ac.tz/jobs/
Send via Email: principal[at]esis.ac.tz/
Remuneration
The post carries attr activ e remuneration
and fringe benefits,
according to ESIS’s Scheme of Service.
Application Deadline:
Thursday, the 3 rd of November 2016 at
17:00pm
To learn more about us
please visit us at:
Location: SHINYANGA
Postal Address: P.O. Box 1016, Shinyanga
Website: www.esis.ac.tz
Tel: + 255 28 2762854, +255785163274/
+255769426401
Email:
info[at]esis.ac.tz/
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