Office Management Secretary - TANROADS

Office Management Secretary

The Roads Fund Board - TANROADS

Application Deadline: 12 Sep 2016

OFFICE MANAGEMENT SECRETARY POSITION DESCRIPTION:

The Roads Fund Board is Government Institution under the Ministry of Works, Transport and Communication established by the Roads and Fuel tolls Act, CAP 220 of 2006. The Board invites applications from suitably qualified Tanzanians to fill the following vacancies.

(i) Qualification and experience

Holder of National Form IVIVI secondary certificate with a Diploma in Secretarial Duties and office procedure plus 100/120 w.p.m. Shorthand in English or Kiswahili and 50 w.p.m typing, tabulation and manuscript, secretarial duties and office procedure. He/she should have completed Advanced Computer course from a recognised institution and attended Office Management Course at Tanzania Public Service College (TPSC) coupled with at least six years working experience in a reputable organization.

(ii) Duties and responsibilities

(a) To type all open and confidential documents;
(b) To receive official visitors and take them to their hosts;
(c) To keep records of events, appointments, visitors, journeys of Executives and other schedule of duties;
(d) To prepare minutes for meetings;
(e) To prepare list of stationaries and office equipment requirements;
(f) To train junior staff of his/her cadre on job related issues and proper use of machines;
(g) To arrange maintenance of office equipment;
(h) To write notification letter of schedule of duties;
(i) To monitor movement of files;
(j) Perform any other related duties as may assigned

3. Personal attributes
He/she should be able to work diligently after office hours, promote team work, comprehend and communicate, effectively prioritize and execute tasks in high pressure environment.

 

APPLICATION INSTRUCTIONS:

Remuneration
Attractive salary and fringe benefits will be paid depending on qualifications and experience.

Terms of engagement
Terms of employment will be permanent and pensionable. Age limit for applicants is 45 years as at 01112/2016. The Roads Fund Board is an equal opportunity employer hence women are highly encouraged to apply.

Mode of Application
Application letters accompanied by a typed CV, Certified copies of Academic Certificates, Names of Referees, Current postal address, Phone Number and E-mail address, should reach the undersigned not later than 12th September, 2016. The Board will verify all information contained in the application and documents submitted. Only successful candidates will be contacted.

Roads Fund Manager
Roads Fund Board
P.O. Box 12497