Accountant - Agape AIDS Control Programme (AACP)

 AGAPE AIDS CONTROL PROGRAMME (AACP)

Lubaga Street, Oposite Simej Hotel, Plot No. 69 LD

P.O.BOX 2189, SHINYANGA.

E-mail: agapeshy07@yahoo.com Tel: +255282763739/0713/0757 – 516965/0784330114

Website: www.envaya.org/aacp/ ; Twitter: Agape Aids; Face book: Agape ACP

 Job Description:

 Volunteer Accountant

Organizational Profile:

 Agape AIDS Control Programme (AACP) was established on 24th of January, 2006 as a CBO working to cover Shinyanga Region and later registered as an NGO on 24th June, 2009 by the Ministry of Community Development, Gender and Children and was issued with the Reg. 00NGO/00003233 under the NGOs Act of 2002, 12 (2) Tanzania Laws. AACP is a Non-partisan, Non-Religious and Non-profit Organization geared at promoting human rights and Community Development. AACP was established with the aim of preventing and controlling HIV/AIDS and its effects in the community. In 2009, AACP came to realize that violation of Human Rights in the Community was a Problem. Since then, AGAPE started working on four core programs which are; HIV/AIDS control and prevention, child and youth protection, legal aid services provision, and Prevention of Gender Based Violence (GBV), child marriages and early pregnancies. In 2014, AACP add another component to its core works of Skilful parenting to ensure teenage mothers are trained on the best ways to raise their babies and reduce child abuse cases in the communities.

Organizational Mission:

To empower the Community to challenge Human Rights violation by strengthening their capacity to improve their resources of Income and reduce poverty, HIV/AIDS transmission, GBV prevalence, Child abuse and advance its mitigation measures “and the

Organizational Vision:

To see the Community is free from Human Rights Violation and discrimination where Orphans and Vulnerable Children, Domestic Workers, Women, Youth, PLWHAs and the Community at large live harmonious happy life and Dignity”.

Purpose of the Post:

Volunteer - Accountant supposes to be the part of the team responsible for maintaining efficient and accurate accounting duties.

Roles and Responsibilities/Scope of Work:

● Get involved in receiving, process all invoices, issuing checks, entering cash receipts and disbursements data into various forms and templates, also process expense forms and requests for payments from staff.

● Disburses funds from the office's petty cash fund and prepares requests for reimbursement of the fund.

● Ensure and handle external and internal audits.

● Ensure the timely reporting of all monthly/Quarterly financial information.

● Ensure the accurate and timely processing of positive pay transactions.

● Ensure monthly and quarterly Bank Compliance activities are performed in a timely and accurate manner.

● Collaborate with the other departments in the organization to support overall department goals and objectives.

● Assist in development and implementation of new financial procedures and features to enhance the workflow of the financial department.

● Deal with daily transactions for the petty cash and ensure that reconciliations are completed on a weekly basis.

● To work as part of a team to achieve the departmental standards.

● To match invoices from suppliers with purchase orders, to ensure prices and costs are agreed in advance.

● To ensure the optimum utilization of fund.

● To prepare monthly bank reconciliation statements

● To prepare journal vouchers

● To review the Financial Regulations and Accounting Manual and recommend amendments for improvement

● To manage the accounting systems

● To keep in safe custody under lock and key all accountable documents

● To maintain and update accountable/document register

● To maintains fixed assets register and calculation of depreciations

● To make payment of salaries and other remunerations

● To perform any other financial duties as assigned by Programme coordinator or Director

● Comply with the Organization Child protection Policy, Gender policy, Financial Policy, Statement of Commitment to child protection and adherence to Tanzanian laws and that of our partners (Terre Des Hommes Netherlands and Dutch Government)

● Maintain and promote good image of the organization with its associates, including donors, clients, partners and Local Government Authorities

Additional Job Requirements:

● Ability to work independently, with little supervision.

● Ability to effectively direct and supervise.

● Knowledge and ability in the use of software applications (e.g. quick books, Ms Access, PowerPoint, etc.).

● Ability to effectively use a modern automated financial management system.

● Ability to work effectively under stressful conditions.

● Ability to exercise initiative and sound judgment and to react with discretion under varying conditions.

Experience & Qualifications

● Bachelor degree in Accountancy, Finance, or Advanced Diploma in Accountancy from recognized and reputable university

● Candidate with CPA will be added advantage

● Knowledge of Financial Management Rules and Regulations

● Ability to work under a minimum supervision

● Knowledge and experience of using QuickBooks is mandatory

General Application Instructions to all Applicants:

 Interested applicants should submit their applications and credentials including CV, and copy of academic certificates/recognitions in (word or PDF format) electronically stating the post of interest in the subject heading of your email address and address to the

Executive Director,

Agape AIDS Control Programme (AACP),

P.O.BOX 2189 Shinyanga,

email; agapeshy07@yahoo.com

by no later than 20th September 2016.

Only shortlisted candidates shall be contacted for interview.

Qualified female candidates are encouraged to apply