Employments Opportunities - Elizabeth Glaser The Elizabeth Glaser Pediatric AIDS Foundation

VACANCY ANNOUNCEMENT

"Sometimes in life there is that moment when it's possible to make a change for the better.

This is one of those moments."

-Elizabeth Glaser The Elizabeth Glaser Pediatric AIDS Foundation is a global leader in the fight against pediatric HIV and AIDS, working in 16 countries and at over 7,000 sites around the world to prevent the transmission of HIV to children, and to help those already infected. Today,

because of the highly successful work of the Foundation and its partners, pediatric AIDS has

been virtually eliminated in the United States. With a growing global staff of over 1,000—

nine of 10 who work in the field—the Foundation’s global mission is to implement

prevention, care, and treatment; further advance innovative research; and to execute

strategic and targeted global advocacy activities to bring dramatic change to the lives of

millions of women, children, and families worldwide.

Position Details

Job title: Finance and Administration Coordinator

Location: Dodoma

Job grade: 6

Primary manager: Senior Project Manager

Job Summary

Finance and Admin Coordinator supports the Senior Project Manager and Finance and

operations manager in overseeing, providing guidance, and building the capacity of five

operational areas (Human Resources, Finance, Administration, Information Technology,

and Procurement and Logistics) at a Field Office level and to work with Operations

department Managers and other Field Operations Officers to ensure complete, consistent,

and synchronized implementation of operational policies and procedures.

Essential Duties and Responsibilities

Human Resources management coordination:

 Facilitates administrative associate to ensure staff Leave records and ensure all

Leave is properly documented for Field Office staff.

 Supports Dar HR Manager of HR concerns or issues requiring attention.

 Provides guidance and expertise on completing Performance Evaluations and

assists HR Manager in ensuring all evaluations are submitted in a timely manner

and all Job Descriptions are updated on an annual basis.

 Ensures all HR policies and procedures are properly adhered to by all staff at

project office.

Administration coordination:

 Facilitates administration associate to ensure office managements activities are

carried out on timely basis

 Oversees the use and maintenance of the office equipment including the

photocopier, fax, binding machine to ensure that they are in working order and

arrange for their repair and maintenance as needed.

 Oversees proper running of utilities for the building such as electricity water and

proper function of telephone lines.

 Facilitates administrative associate in managing travel arrangements for Field

Office staff as needed.

Information Technology:

 Working closely with IT team in DAR, will ensure IT services are well managed and

coordinated at project office level including ensuring policies and procedures on

appropriate used of IT equipment is adhered to.

Procurement and Logistics management coordination:

 Work in to facilitate the administrative associate on all aspects pf procurement and

logistics work practices at project office level. This includes but not limited to

procurement, inventory management, commodity management and vehicle fleet

management.

Finance Management Coordination:

 Work to facilitate the finance associate to ensure all financial and accounting work

practices at project office level are properly planned, organized and reported. This

includes ensuring that sufficient cash flow, timely accounting and book-keeping

done, timely financial reporting submitted to DAR on weekly basis and ensuring all

financial policies are adhered at project office level.

Sub-Grants management Coordination

 Work to facilitate the grants officers to ensure timely and appropriate subgrants

monitoring and reporting. Ensure the team is facilitated and coordinated to

undertake all sub-grants monitoring work practices.

Other Duties:

 Assesses operational policies and procedures on an on-going basis to identify and

propose new policies or changes as needed, in addition to monitoring the

implementation of existing operational policies to ensure they are being properly

adhered to.

 Ad hoc reports and provision of information as needed.

 Maintains all operational documents and electronic files to ensure they are complete

and well-organized.

 Any other relevant duties as assigned by the Program Manager or Finance and

operations manager

Supervises:

 Finance Associate, Administrative associate, Grants officers, Operations assistants

Required Qualifications

Education & Experience

 Advanced Diploma in Accounting, B.Com – Finance or its equivalent

 3-5 years experience preferably in a non-profitable making organization.

 Previous experience in five operational areas of HR, P&L, Finance, Admin, and IT.

 Good interpersonal skills and ability to work as an effective member of a complex

team.

 Fluent reading, writing, and speaking in both Kiswahili and English

 Dedicated team player with ability to work as a part of a multidisciplinary team.

Position Details

Job title: Associate Project Manager

Primary Manager Senior Project Manager

Location: Arusha

Job Summary

The Associate Project Manager has the main responsibility of promoting Elizabeth Glaser

Pediatric AIDS Foundation’s country strategic plan and provides specific programmatic

direction to facilitate the work of EGPAF in respective region(s). The APM supports the

senior project manager to oversee the implementation of activities in respective regions

and supports project management with a focus on leadership and management,

supervision of council project coordinators’ program activities. He/she has representation

of the organization at regional level as well as capacity building and transition of the

supported project(s) to local authorities. The APM ensures that the program delivers the

designed objectives and intended impact is realized.

Essential Duties and Responsibilities

 Support the senior project manager in coordination and supervision of field based

technical staff and program implementation

 Provide technical assistance to regional health management teams to build capacity

of councils to offer quality integrated HIV, TB, and FP services

 Performance monitoring and reporting, including financial monitoring of subagreements

and programmatic monitoring and report writing

Required Qualifications

 Graduate degree in health sciences

 Master’s in Public Health or other relevant Master’s degree is an advantage

Knowledge, Skills & Abilities

 At least 5 years of proven project management experience in the design,

administration, management and implementation of health programs

 Understanding on local RCH, HIV, TB and FP integration context within health

facilities and community levels

 Experience in Project Management.

 Experience managing donor funded projects, with vast knowledge on US Rules and

Regulation.

 Excellent oral and written communication skills (English and Kiswahili); strong

critical thinking, problem solving and attentiveness to detail.

HOW TO APPLY

EGPAF is an equal opportunities employer and the position is open to all. Qualified

candidates should submit a CV, cover letter and relevant Certificates explaining how the

experience detailed in the CV will contribute to the requirements of the position and

references to EGPAF.

Submissions to be sent to:

The Human Resource Manager,

Elizabeth Glaser Pediatric Aids Foundation,

P.O. BOX 1628,

Oysterbay, Haile Selasie Road Plot # 8 & 10,

Dar es Salaam, Tanzania.

Or e-mail: recruitment.tanzania@pedaids.org

Closing date: 24th January, 2017.

Only Shortlisted Candidates will be contacted.