Finance & Admin Officer - Molly's Network

PO Box 106090, Dar es Salaam E: info@mollysnetwork.org

www.mollysnetwork.org

Job Description

Finance & Admin Officer

Molly’s Network is a non-profit organisation registered in Tanzania, supported by a sister charity in the UK.

We believe that small, local organisations have the best understanding of the needs in their community, and are often the best placed to meet these needs.

 However, we recognise that these organisations face two common problems.

First, if they are highly effective and efficient, they often struggle to prove this and make connections to donors and partners outside their immediate community.

Second, local organisations often get to a certain level and struggle to progress any further, held back by poor internal structures and systems.

In response to these issues, Molly’s Network has created Tanzania’s first assessment and accreditation scheme for non-profit organisations, with a complementary capacity building model.

We’re now looking for a committed professional with the energy and drive to support us in our new period of expansion.

The role will require experience in financial accountability, administrative support and a

passion for working with civil society organisations.

 Importantly, we are looking for someone who is open to working beyond the confines of financial management and is keen to learn about our Accreditation scheme and support us with this core programmatic function.

Location: Dar es Salaam, Tanzania

Conditions: Full time, 1 year contract with six month probationary period. Renewal is based on

performance and availability of resources.

Responsible to: Executive Director

Salary: 1,500,000 TZS gross

Responsibility

Ensuring transparent and efficient management of all financial transactions, ensuring they are recorded completely, correctly and in a timely way.

 Keeping all files and records updated and ensuring that all transactions are in line with the organisations’ guidelines and budgets.

Assist with administrative duties to ensure the smooth running of the office.

Support the successful execution of Molly’s Network’s Accreditation scheme by assisting in the multi-staged process and by conducting organisational assessments.

Duties

• Reconcile bank statements for the organisation’s USD and TZS bank accounts on a monthly basis;

• Record transactions in accordance with the approved guidelines, budgets, supporting documents to the proper accounting codes;

• Manage petty cash;

• Prepare for audits and timely implementation of recommendations;

• Support the Executive Director in preparing the annual budget;

• Ensure approved budgets are adhered to at all times;

• Prepare and reconcile monthly payroll;

• Make statutory payments (PAYE, NSSF, Withholding tax);

• Produce quarterly financial reports fully reconciled for review by Executive Director and the Board;

• Prepare monthly management accounts for the Executive Director;

• Prepare donor financial reports in line with contractual/donor agreements;

• Make only approved payments and ensure that proper documents are attached to the payment

vouchers;

• Maintain accounting records by chronologically filing documents and keeping them secured and making regular backups of the computerized accounting systems and other relevant data;

• Execute any other tasks as required by the Executive Director to ensure the smooth financial

management of the organisation;

• Assist with office administrative duties as required (this may include purchasing office supplies,

office travel, ensuring legal compliance, arranging logistics);

• Support with the organisational assessment process, which includes collecting completed

application forms, conducting online due diligence checks, developing MoUs and creating an

assessment schedule;

• Conduct project and office visit assessments. For this activity you will receive training on our tool, approach and principles so that you can become an effective Assessor and representative of Molly’s Network.

Job entry qualifications and experience

• A Bachelor’s degree in Accounting, or Business Administration;

• At least 3 years working experience with an NGO in Accounting and with knowledge on donor

reporting and requirements;

• Knowledgeable about information technology systems including accounting and office software such as Pastel;

• PC proficiency and good knowledge of using MS Word and Excel;

• Experienced in carrying out administrative duties;

• Proficiency in written and spoken English and Swahili;

• Diligent, highly organized and self-motivated individual;

• A person with high integrity;

• A person with attention to detail;

• Able to work under pressure to meet deadlines; and

• Able to work as part of a team.

How to Apply

If these opportunities and challenges sound appealing, we would love to hear from you. Please submit your CV with a covering letter (both should be a maximum of 2 pages) in PDF that outlines how your experience and skills  make you the most suitable candidate for the role by the 31st January 2017.

Please note that applications that do not comply with these application requirements will not be considered.