Office Management Assistant (OMA)

Job Opportunity Secretary & Office Admin, Application Deadline: 21-01-2017

Description

1.1 Key functions

• Provides close support for daily activities at Chief Executive’s Office.

• Attending all visitors and clients seeking to meet the Chief Executive Officer and other Members of the Management Team.

• Arrange for itineraries, make travel arrangements, appointments, bookings, hotels accommodation for staff and visitors who visiting the UmojaSwitch and manage the office diary from time to time.

• Diarizing and confirming CEO’s and Management Team’s meetings.

• Prepare and process various reports as directed by CEO or Management Team

• Transmission of hard copy correspondence between CEO, other departments, member banks and other clients.

• Receiving, handling and processing of all incoming and outgoing calls, appointments, register mails, left messages and distribute accordingly.

• Receive Company visitors and Clients and directing them as appropriate.

• Promotes good customer image for the Company and acts as a PR officer through friendly and warm reception of visitors and customers,

• Organizing and maintaining a proper and systematic filling of correspondences and records, including daily filling, opening new files and updating the list of files maintained in the office.

• Preparing Management Team and Board meetings as well as other meetings directly related to CEO’s Office and other members of the Management Team

• Keep and maintain all leave records and official travels of senior and middle managers reporting direct to Chief Executive’s Office and informing the relevant department accordingly.

• Ensure proper use of office equipment and report to Administration any damage/fault machine for immediate solution.

• Coordinate all internal training activities

• Attending day to day activities as being directed by management.

1.2 Qualifications

• At least a diploma education in secretarial studies, office administration or relevant field.

• Ability to prepare reports.

• Good communication and interpersonal skills.

• Good knowledge in computer and presentation skills.

• Good command in English and Swahili languages.

1.3 REMUNERATION

Very attractive remuneration will be offered to the candidate who possesses the qualifications and experience required

Application Instructions

All applications should be directed to:

CHIEF EXECUTIVE OFFICER,

UMOJASWITCH COMPANY LTD,

P.O. BOX 33903,

DSM

Physical Address: CEO’s OFFICE, UmojaSwitch Company Limited, LETSYA TOWERS, KIJITONYAMA, 2ND FLOOR