Assistant Grants Officer 2 Positions - IMA world Health

   Vacancy Announcement

Job Title: Assistant Grants Officer 2 Positions (Based in Kigoma and Kagera)

Reports to: Grants Manager

Program Description

IMA world Health in partnership with Cornell University, Partnership for Nutrition in Tanzania (PANITA) and Development Media International (DMI) will be implementing a five year program (from 2015 to 2019/2020) for Addressing Stunting in Tanzania Early (ASTUTE), to improve early childhood development and reduce the prevalence of stunting (low height for age) among Tanzanian children under 5 years old with focus on the first 1,000 days of life from conception.

The DFID-funded project in Tanzania will be implemented in 5 regions of Kagera, Mwanza, Shinyanga, Geita and Kigoma in collaboration with Local Government Authorities and other multi sectoral stakeholders to support the National nutrition Strategy and will look, specifically to 1) support interventions to build knowledge, change attitudes, strengthen practice and expand services 2) retrain health facility and community level resource persons to ensure community engagement 3) deliver overall nutrition components and build the capacity of DNuOs and District trainers 4) build capacity for planning, programming, budgeting and financial management to sustainably address stunting.

Position Summary

Working in collaboration and consultation with the Grants Manager, this position assists in the management and delivery of the ASTUTE and contributes to overall programme effectiveness and efficient programme delivery.

Key Accountabilities

1. To assist the Grants Manager in in developing, managing, delivering and promoting the grants. To ensure that the grants review and selection process in a manner that is responsible, professional, financially sound, participatory, sensitive to local needs, culture and politics and in accordance with IMA policies and Donor procedures.

2. Participates in sharing and planning meetings to discuss and address issues related to Grants programme implementation

3. Contributes to the development the Grants’ monitoring and evaluation framework and assists in its implementation including baseline data gathering, monitoring and evaluation strategies and systems to effectively project results

4. Conducts occasional field visits in accordance with the monitoring and evaluation plan and in coordination with other team officers or other ASTUTE staff to ensure compliance of grants with IMA policies/procedures and DFID’s rules/regulations.

5. Assists in the development of and maintains the system of a database of grantees, including a tracking system that provides frequent updates on fund-flows, reporting requirements, audits, contract deliverables and budget revisions.

6. Participates in the annual work planning and budgeting process for the Grants. Assists Grants Manager in the preparation and writing of progress and annual reports, annual work plans, status reports and other documents that may be requested by the Supervisor.

7. Close follow up to ensure that all sub grantees adhere to all what has been stated in their respective sub agreement according to their scope work and as per detailed work plan and budget.

8. Provides guidance to councils, sub grantee at least once a year, writing report, discuss findings with management sand provide feedback reports and share the developed action list with the Grants Manager.

9. Visit councils on quarterly basis or anytime required to discuss questioned costs and any incompliance issues which has been noted; and provide feedback to the Grant Manager for any critical issues and proposed corrective measures taken.

10. Monitor grant expenditures against budget to prevent variances by building their capacity on how best to minimize the same.

Common Accountabilities

1. Works closely with the teams across the 4 Outcome Areas to contribute to the Foundation’s commitment to build a culture of learning in Participatory Governance through the implementation of a communication for development policy.

2. Supports colleagues in delivering the organization objectives, including assisting in events and initiatives that fall outside the direct responsibilities of this post.

3. Represents the organization at meetings, functions and events, some of which may occur outside normal office hours and may involve long-distance travel.

4. Performs any other reasonable duties and tasks as requested by IMA World Health.

Required Qualifications

1. Excellent Swahili and English communication skills, including written English skills

2. Undergraduate degree related to international development, Accounting, development studies, economics, social sciences, community development, democracy and governance with at least 3-5 years NGO experience.

3. Extensive experience in technical support work preferably in an international development organization. Previous grants management support would be an asset

4. Has a good knowledge of international development issues, trends and approaches

5. A sound understanding of monitoring and evaluation technologies, Local Government financial operations, ideally Results Based Management (RBM)

6. Understanding of civil society organizations and the field of participatory governance

7. Strong communication skills both written and verbal, experience in writing and documentation of meetings and workshops, guides and technical material

8. Advanced computer skills, particularly MS Office (MS Word, Excel and Powerpoint)

9. Experience in minute taking

10. Well-organised, resourceful with good planning and problem-solving abilities

11. A team player, flexible, quick-thinking and able to work well under pressure

12. Commitment to the IMA vision, mission, values and goals

How to Apply

Interested applicants may submit their application together with photocopies of testimonials plus updated curriculum vitae by 15th February 2017:

By email: tanzaniaHR@imaworldhealth.org the e-mail subject must read. ASTUTE –Assistant Grants Officer

 Email applications must be accompanied by a signed and scanned letter, with a one page motivational letter for the position the original of which will be required to be produced at the time of interview.

 Attachments should be in one folder

Or by mail: Applications must in a sealed envelope addressed to the following:

Country Director IMA World Health Tanzania

P.O. Box 9260

Dar es Salaam,

Tanzania

Only short-listed applicants will be contacted.